VMO IT Sourcing Manager

IT Sourcing Analyst

Responsibilities

• Collaborate, lead and support IT Agency Managers in procuring IT solutions, from small to medium/large procurements.
• Responsible for the management of given portfolio for IT Sourcing Projects, reporting to the Chief of IT Sourcing, Contracts and Vendor Management or to assigned Senior Vendor Manager.
• Project-manage assigned IT Sourcing Projects from scoping, RFx drafting, Evaluation, Contracting
• Product delivered range from Contract renewals / amendment to IT Statement of Work or small to medium RFI/RFP, MPA’s, etc.
• Interact with various stakeholders across the enterprise, including Legal, Purchases, Agency resource, and others as needed.
• Facilitate various Contract/RFx deliverables including vendor selection and award criteria to determine and execute an appropriate procurement strategy.
• Project Plan for every Sourcing Project
• Request for Proposals (RFP): Facilitate the drafting of Scope of Work and Requirements; Finalize RFP.
• Proposal Review: As part of Evaluation committee, facilitate and provide review input
• Contracts: Review IT Contractual artifact [Renewal or Amendment or SOW] and provide input to enhance favorable Terms; review with stakeholders and legal.
• Vendor Governance Review – Document Issues, Actions with Vendor and report
• Contract Negotiations: Provide a plan, key IT Terms (participate or lead) during contract negotiations.
• Participate in other tasks as directed by the Chief of Sourcing and vendor management
• Provide weekly written statuses. 

Requirements

• 3-5 years IT experience preferably 1-2 years in IT Vendor Management and/or IT Sourcing
• Understanding IT products & services from a contract and vendor management perspective
• Understanding commercial [pricing services] with contracting and negotiation aspect. Ability to determine contractual/financial exposure/ negotiate contracts.
• Knowledge of contracting trends, licensing models  
• Deep market knowledge of IT vendor (Application Svcs, SaaS, Consulting)
• Strong project and process management skills, with the ability to handle multiple vendors and multiple contracts, as well as a wide range of tasks.
• Knowledge of best practices for IT contract negotiation tactics and strategies.
• Where applicable, understanding of government and industry regulations that will influence contracting approach and vendor behavior (for example, SOX, SECURITY).
• Experience drafting IT Statement of Work/SLA, change order or amendment
• Customer-focused approach to delivering contract management services to internal IT
• Supplier agreements: knowledge of legal terminology related to supplier agreements
• Proven negotiation and contracting skills
• Project management skills
• Ability to think strategically
• Ability to work effectively in a fast-paced complex environment
• Knowledge of Procurement Processes and Tools
• Proficient in the use of MS Excel, Word and PowerPoint, Sharepoint
• Excellent communication skills both written and verbal

Education

• Bachelor’s degree required. Advanced degree preferred.
• 10 years relevant professional experience; 7-8 years’ experience in Indirect Sourcing categories required (Project Application Development, SaaS, Maintenance Support)

Preferred

• Familiarity with Public Sector Purchasing and Procurement is a plus.

• Familiarity with Tools such as Archer, a plus
• Strong analytical skills
• Strong IT background having managed vendor as Project Manager or IT Account Manager who has delivered services to client is a plus.

SUPPLEMENTAL INFORMATION

Signature Day and Non‑Signature Day Items

• Final compliance verification before weekly ETSS Signature Day
• Assemble packets and draft standardized documents for VMO review
• Pre‑check all signature‑ready documentation for compliance
• NDA Processing

Project Request Approval Form (PRAF) Approval Tracking

• Track IT‑specific approvals across multiple approvers
• Monitor the position of every PRAF in the workflow
• Escalate and accelerate items as needed
• Provide standing approval‑status visibility for VMO leadership

Administrative Support including Rfx tracking

• Schedule meetings across VMO, DOA, and partner agencies.

Maintain and schedule TBRs and YBRs

• Create and maintain SharePoint sites and folders per RFx
• Own document organization and prevent loss or misrouting

Intake Processing

• Triage intake against high‑level requirements (accept or reject) until Archer Engage is live
• Assign engagements based on defined criteria to prevent backlogs

Execution Follow‑Through

• Expedite PRAF signatures through multi‑step approval chains
• Track POs and verify all Workday routing
• Verify all documents are filed in Archer at engagement close
• Track transmittal letter approvals

Department of Behavioral Healthcare, Developmental Disabilities & Hospitals (BHDDH) Ownership

• Own all BHDDH intake, PRAF processing, documentation, coordination, and follow‑up
• Work with Agency on IT procurements, and compliance processes

Client Name: RI DOA

Position: Onsite