What are the responsibilities and job description for the Administrative Assistant position at Global Edge Group?
Role Synopsis:
- Provides administrative support to ensure efficient office operations.
- Maintains physical and digital filing systems.
- Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
- Responds to emails and other digital queries and correspondence.
- Drafts and edits letters, reports, and other documents.
- Inputs and updates information in databases and spreadsheets.
- Prepares meeting agendas and takes meeting minutes.
- Coordinates logistics for meetings, including room setup and catering.
- Uses word processing and presentation software to create and edit documents.
- Research as requested and compiles and summarizes information for reports or presentations.
- Works closely with other administrative staff and supports other colleagues as needed.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Ensures that deadlines are met and adapts to changing priorities.
Education:
An associate degree or relevant qualification or a minimum of 5 years’ experience
Essential Experience and Job Requirements:
- Strong communication and influencing skills
- Strong problem solving and project/program management skills
- Managing processes and developing standards
- Promoting process improvement and project management basics
- Tracking budget expenses
- Attention to detail and established reporting skills
- Supply management and inventory control
- MS Office proficiency
- Labor Relations and/or Oil and Gas Experience