What are the responsibilities and job description for the Payroll Administrator position at Global Earthwork & Underground?
The Payroll Administrator is responsible for the full payroll cycle success for multiple pay groups, locations and employee categories, including payroll processing, audits, data analysis, report preparation, system automation and administration, tax remittance and payroll general ledger updates.
Essential Functions
Essential Functions
- Ensures accurate, timely processing of weekly payroll for union and non-union employees in multiple locations.
- Processes certified payrolls and related reporting, tracking and managing Davis Bacon wage orders and prevailing wage laws.
- Manages the maintenance and updates of payroll software; enters new hires, employee status changes, and updates related to deductions, wage garnishments, and taxes.
- Completes relevant quarterly, year-end, and other reporting.
- Recommends updates and changes to improve accuracy and efficiency through elimination of manual processes and data syncs, where possible.
- Processes union paperwork and reports, ensuring compliance with all federal, state, and local regulations.
- Audits payroll and related records for accuracy and compliance with federal, state, and local regulations.
- Responds to employee pay inquires, and third-party employment and pay verification requests.
- Maintains secure, accurate, and organized records and files, reporting discrepancies.
- Meets deadlines and responds to time-sensitive matters accordingly.
- Maintains the highest level of confidentiality and complies with company policies on ethical standards and business practices.
- Completes short-term projects, and other duties as assigned.
- 5 years of experience processing union and non-union payroll and/or construction accounting preferred.
- Associate or bachelor’s degree preferred.
- Strong knowledge of certified payrolls, prevailing wage, union labor agreements, and federal, state, and local regulations.
- General knowledge of payroll taxes.
- Proficient in MS Office Suite required, Vista / Viewpoint and UKG knowledge preferred.
- Strong math skills and oral and written communication.
- Highly organized and detail-oriented with the ability to multi-task and meet hard deadlines.
- Strong work ethic with integrity and commitment to compliance and team environment.
- Work is performed indoors in a temperature-controlled environment.
- Ability to sit, stand, walk, bend, frequently lift and/or move up to 10 lbs. and occasionally lift and/or move up to 20 lbs.