Office Administrator

Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This role is vital in coordinating administrative functions, managing office procedures, and supporting team members across various departments. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating efficient workflows. In this position, you will play a key role in fostering a professional and welcoming office atmosphere while handling diverse administrative tasks with enthusiasm and precision.

Responsibilities

• Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with professionalism and courtesy
• Oversee scheduling and calendar management for team meetings, appointments, and company events to optimize time and resource allocation
• Coordinate vendor relationships, including negotiating contracts, managing supplies, and ensuring timely deliveries to support office needs
• Handle bookkeeping responsibilities such as invoicing, expense tracking, payroll processing, and maintaining accurate financial records using QuickBooks or similar software
• Support human resources functions by assisting with onboarding, training & development programs, maintaining employee records, and managing filing systems
• Organize company events, meetings, and training sessions to promote team engagement and professional growth
• Maintain office supplies inventory, oversee office equipment maintenance, and ensure a clean, safe work environment

Skills

• Proven experience in office management or administrative roles with strong clerical skills
• Excellent communication skills with the ability to interact effectively with staff, vendors, and clients
• Strong organizational abilities to manage multiple priorities efficiently and meet deadlines consistently
• Proficiency in QuickBooks for bookkeeping and payroll processing; familiarity with budgeting is a plus.
• Experience supervising or managing teams; capable of training staff and overseeing workflow processes
• Overview
• We are seeking a dynamic, highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This role is vital to coordinating administrative functions, managing office procedures, and supporting team members across departments. The ideal candidate brings a proactive attitude, exceptional organizational skills, and a passion for creating efficient workflows. In this position, you will play a key role in fostering a professional, welcoming office atmosphere while handling diverse administrative tasks with enthusiasm and precision.

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• Responsibilities

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• Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with professionalism and courtesy
• Oversee scheduling and calendar management for team meetings, appointments, and company events to optimize time and resource allocation
• Coordinate vendor relationships, including negotiating contracts, managing supplies, and ensuring timely deliveries to support office needs
• Handle bookkeeping responsibilities such as invoicing, expense tracking, payroll processing, and maintaining accurate financial records using QuickBooks or similar software
• Support human resources functions by assisting with onboarding, training & development programs, maintaining employee records, and managing filing systems
• Organize company events, meetings, and training sessions to promote team engagement and professional growth
• Maintain office supplies inventory, oversee office equipment maintenance, and ensure a clean, safe work environment
• Skills

*

• Proven experience in office management or administrative roles with strong clerical skills
• Excellent communication skills and the ability to interact effectively with staff, vendors, and clients
• Strong organizational abilities to manage multiple priorities efficiently and meet deadlines consistently
• Proficiency in QuickBooks for bookkeeping and payroll processing; familiarity with budgeting is a plus.
• Experience supervising or managing teams; capable of training staff and overseeing workflow processes
• Knowledge of human resources practices, including onboarding procedures and employee recordkeeping
• Skilled in event planning, vendor management, calendar coordination, filing systems, and front desk operations
• Ability to handle sensitive information discreetly while demonstrating professionalism in phone etiquette and client interactions
• Familiarity with medical office management or related fields is advantageous but not required.
• Recruiting Skills, Professional Networking
• Rescreech for contract and close deals
• Join us as an Office Administrator to be at the heart of our organization’s success! Your energy will drive efficiency across teams, and your organizational expertise will ensure everything runs seamlessly. We value proactive individuals who thrive in fast-paced environments and are ready to make a meaningful impact every day! Knowledge of human resources practices, including onboarding procedures and employee recordkeeping
• Skilled in event planning, vendor management, calendar coordination, filing systems, and front desk operations
• Ability to handle sensitive information discreetly while demonstrating professionalism with phone etiquette and client interactions
• Familiarity with medical office management or related fields is advantageous but not required.
• Recruiting Skills, Professional Networking
• Rescreech for contract and close deals

Join us as an Office Administrator to be at the heart of our organization’s success! Your energy will drive efficiency across teams while your organizational expertise ensures everything runs seamlessly. We value proactive individuals who thrive in fast-paced environments and are ready to make a meaningful impact every day!

Job Types: Full-time, Temporary, Temp-to-hire

Pay: $19.00 - $23.00 per hour

Expected hours: 32 per week

Benefits:

• 401(k)
• Dental insurance
• Vision insurance

Work Location: In person

Salary : $19 - $23