Accounts Payable Specialist

A well-established leader in importing quality foods since 1960, specializing in sourcing both everyday and specialty products from over 50 countries. Clients, including Fortune 500 companies, rely on this organization for sourcing, quality control, logistics, and related services.

This role is based in Englewood Cliffs, NJ and follows a hybrid schedule - 2 days in-office/week.

Position Summary:

The Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of vendor invoices and payments in a high-volume environment. This role supports overall financial operations by maintaining strong vendor relationships, collaborating with internal teams, and ensuring adherence to internal controls and accounting standards. The position plays a key role in managing daily accounts payable activities, resolving discrepancies, and contributing to the efficiency and integrity of the accounting function.

Key Responsibilities:

• Process high volumes of vendor invoices in the ERP system, ensuring accurate GL coding, proper department or project allocation, and full three-way matching (PO, receiving record, and invoice).
• Identify, investigate, and resolve invoice discrepancies by collaborating with Procurement, Logistics, Receiving, and vendors.
• Prepare and manage payment journals and payment files for ACH, wire, and check payments in accordance with internal approval workflows and policies.
• Create, maintain, and update vendor records, including tax documentation, payment terms, and banking information.
• Communicate effectively with vendors and internal stakeholders, managing multiple inboxes related to invoices, payments, and inquiries.
• Ensure compliance with internal controls, company policies, and regulatory requirements; support audits by providing necessary documentation and explanations.
• Utilize ERP systems, Microsoft Teams, and Microsoft Office tools—including advanced Excel functions—to support accurate reporting and efficient operations.

Job Requirements:

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred.
• Minimum of three years of experience in an accounts payable role within a high-volume environment.
• Proven ability to process 500 invoices per week while meeting deadlines.
• Strong analytical and problem-solving skills with exceptional attention to detail and accuracy.
• Excellent organizational skills with the ability to manage multiple priorities and work under pressure.
• Strong written and verbal communication skills, with the ability to build effective relationships with internal teams and vendors.

Preferred Skills:

• Experience in high-volume, multi-entity, or complex accounts payable environments.
• Familiarity with ERP or accounting systems such as Business Central, NAV, SAP, Oracle, NetSuite, or QuickBooks Enterprise (Navision or Business Central preferred).
• Advanced Excel skills, including pivot tables, LOOKUP functions, and filtering.
• Ability to adapt quickly in a fast-paced environment.
• Positive, solution-oriented mindset with strong interpersonal and teamwork skills.