What are the responsibilities and job description for the Athletic Office Manager position at GlenOak High School?
QUALIFICATIONS AND SKILLS:
Education: Associate’s degree required; bachelor’s degree in
Sports Management, Business Administration, or a related field
preferred.
Experience: Minimum of 2 to 3 years of office management or
administrative experience, ideally within an educational or athletic
setting.
Technical Skills: High proficiency in Microsoft Office (Excel, Word),
Google Workspace, and specialized school management software or
athletic scheduling platforms.
Compliance Knowledge: Familiarity with state athletic association
rules (e.g., OHSAA in Ohio, CIF, etc.) and understanding of student
privacy laws (FERPA).
Soft Skills: Exceptional organizational abilities, capacity to manage
sensitive and confidential information, and strong communication skills
to de-escalate parent or visitor concerns.
JOB DESCRIPTION:
Scheduling & Logistics: Coordinate master athletic calendars, schedule
game officials/umpires, and arrange transportation for away games.
Student-Athlete Compliance: Organize, review, and maintain all
required athlete participation paperwork, including physical forms,
insurance records, and emergency contacts.
Scholastic Eligibility: Monitor student-athletes' academic performance
to verify school attendance requirements and grade-period eligibility.
Coach Onboarding & HR: Assist the Athletic Director in hiring and
onboarding coaches, including tracking compliance to ensure all required
certifications (e.g., CPR, Concussion Training, Fundamentals of Coaching)
are active before student contact.
Financial Management: Process purchase orders, handle ticket sales
inventories, manage athletic department budgets, and prepare event
reconciliation and game reports.
Communication & Public Relations: Serve as the main point of
contact for parents, students, vendors, and other schools. Maintain the
athletic website, publish team rosters, and create game programs.
Event Coordination: Assist with organizing special programs such
as team photo days, awards banquets, and seasonal sports registrations.
COMPLIANCE TASKS:
Title IX data
Verifying student transfer eligibility
Managing digital rosters
Supporting signing days and alumni events.
Manage incident logs
Facility Rentals
Inventory Audits
Gate Receipts & Paying Sports Officials.
JOB CLASSIFICATION:
Classified
Non-bargaining
CONTRACT:
232 day contract
Please visit www.plainlocal.org to apply
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