What are the responsibilities and job description for the GRANTS COMPLIANCE SPECIALIST position at GLEAMNS Human Resources Commission, Inc?
WHO WE ARE
GLEAMNS Human Resources Commission, Incorporated, is a community-based organization that works in partnership with our local communities to deliver quality services, assistance, and opportunities to eligible customers with emphasis placed on education, employment, and developing self-sufficiency. GLEAMNS is the largest community action agency in South Carolina. We provide a “hand-up” to families dedicated to lifting themselves from poverty. We want you to join our team where we are…People Helping People. GLEAMNS is a qualified employer for the federal Public Service Loan Forgiveness (PSLF) program where your student loans are eligible for forgiveness!
THE MISSION
The GRANTS COMPLIANCE SPECIALIST is expected to:
To develop, implement, and monitor all department and grant-specific budgets, including but not limited to Head Start, Office of Economic Opportunity grants and all other GLEAMNS programs. Ensure fiscal compliance with funding requirements, assist with payroll and procurement activities, and provide financial reporting and guidance to program staff and leadership.
A SNAPSHOT OF EXCITING THINGS YOU WILL DO:
- Collaborate with Program Directors to formulate all program and grant budgets based on specific funding source guidelines (e.g., Head Start Performance Standards); submit for review and approval by the Chief Financial Officer (CFO) or designee.
- Monitor monthly budget performance; analyze variances and report findings to Program Directors and CFO or designee with recommendations for corrective actions.
- Prepare and submit budget modifications in coordination with Program Directors to maintain compliance with grant and agency guidelines.
- Support payroll processing by validating timekeeping accuracy, verifying cost allocations, and maintaining documentation per program and funding requirements.
- Support our Accounts Payable and Purchasing areas by cross-training by acting as backup as needed
- Assist in maintaining compliance with Head Start and other grant-specific fiscal requirements, including non-federal share documentation, in-kind tracking, and financial reporting.
- Assist in the preparation of grant applications and required financial reports for external auditors, funders, and agency leadership.
- Provide technical guidance and training to program and administrative staff on fiscal procedures, budget management, and compliance.
- Coordinate with external auditors and assist with annual agency audit preparation.
- Perform other duties as assigned to support the fiscal health and accountability of the agency.
HOW YOU CAN MAKE A DIFFERENCE
- Time Management — Balance and prioritize responsibilities in a manner that allows for multi-tasking and ensuring you complete your work on time.
- Initiative — Willingness to take on responsibilities and challenges.
- Analytical Thinking — Analyze information and use logic to address work-related issues and problems.
- Adaptability/Flexibility — Be open to change (positive or negative) and to considerable variety in the workplace.
- Communicates effectively: Demonstrate the ability to communicate both verbally and non-verbally with active listening, observing, speaking and empathizing. Employ excellent verbal and written communication skills when communicating internally with employees to discuss and resolve payroll issues and concerns and can communicate with the rest of the payroll department.
- Service-Oriented: Developing constructive relationships with students, parents, and Agency staff.
- Technology savvy: Use computers and computer systems (including hardware and software) to accurately program, enter data, or process information.
- Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives.
- Drives results: Consistently achieves results, even under tough circumstances.
- Team Player: Work effectively in a team environment.
- Problem Solver: Ability to troubleshoot and problem solve.
- Work Ethic: Positive attitude, assertive, dependable, and energetic.
- Critical Thinking: Use reasoning to determine alternative solutions, conclusions, or approaches to problems.