Compliance Admin

Brief Description

Job Summary: We are seeking a detail-oriented and proactive administrative professional to support the compliance department of a vertically integrated commercial cannabis company. This role will support regulatory licensing, filings, and compliance activities across cultivation, manufacturing, retail, and distribution operations.

This position is open to fully remote candidates based in California, with occasional travel required to licensing agencies or company sites within the state. Candidates located near our Camarillo or Long Beach offices who are able to work onsite 1–2 days per week may be given preference.

Responsibilities include preparing license applications, managing a comprehensive renewal schedule, maintaining accurate compliance records, coordinating regulatory filings, and frequent communication with regulatory agencies and internal stakeholders. This is a dynamic role with opportunities to take on additional administrative and compliance responsibilities as the team grows.

Key Responsibilities

• Prepare, submit, and manage license applications and renewals for cultivation, manufacturing, retail, and distribution operations.
• Maintain organized and up-to-date records to ensure readiness for regulatory audits and inspections.
• Track the status of active licenses and regulatory filings; maintain a comprehensive licensing calendar with key deadlines and reminders.
• Incorporate regulatory updates from state and local authorities into internal databases and workflows in collaboration with the legal and compliance teams.
• Serve as a point of contact with licensing agencies, regulatory bodies, and internal departments.
• Coordinate with internal teams (e.g., Legal, Compliance, Operations, HR) to gather information required for licensing submissions and resolve deficiencies.
• Assist with documenting Standard Operating Procedures (SOPs) related to licensing and permitting processes.
• Assist with coordinating and documenting compliance trainings.
• Assist with research projects.
• Provide additional administrative and compliance support as needed.
  
  

Qualifications

Required:

• 2 years of experience in an administrative or coordination role. Experience with licensing, permitting, or compliance processes is a plus, but not required.
• Exceptional attention to detail and strong organizational skills with the ability to manage multiple deadlines concurrently.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Adobe Acrobat Pro, and experience with document management systems (e.g., SharePoint or CLM platforms).
  
  

Preferred

• Experience in the cannabis industry or other highly regulated industries.
• Familiarity with California state and local regulatory jurisdictions.
• Experience using online licensing portals or other electronic regulatory submission systems.
  
  

Additional Information

• This role may require occasional travel to licensing agencies or company sites within California. A valid driver’s license and reliable transportation are preferred.
• Candidates must be eligible to work in the cannabis industry in California and comply with applicable regulations, including:
• 21 years of age, and
• Authorized to work in the United States.