Administrative Assistant

 

St. Stephen's Lutheran Academy is an educational option for students in grades K through 12 who require specialized educational programs due to behavioral health, academic and developmental concerns. Our innovative programs are designed to help students succeed academically and behaviorally. Creating an environment for therapeutic progress is paramount to achieving success for students. Our philosophy is that every interaction with a child is an opportunity to help them learn, grow and heal.

QUALIFICATIONS:

1. Associate’s degree or college level courses in business-related field preferred.  High school diploma or equivalent required. 
2. Minimum two years of experience in office management required. 
3. Exceptional knowledge, accuracy, and skills of computer and/or software including:  Microsoft Word, Access, Excel, and Power Point. 
4. Ability to operate other business machines.
5. Complete and pass agency crisis/physical intervention training. 
6. Capable of taking clear, concise and accurate minutes during meetings.
7. Strong organization and written/oral communication skills.
8. Knowledge of records maintenance and handling client files.
9. Ability to identify with the Agency Mission Statement and support the agency’s Core Values.
10. Must be eligible for PA State Police Clearance, PA Child Abuse History clearance, FBI clearance, Arrest/Conviction Report and Certification Form and Act 168 Forms.

CORE COMPETENCIES:

1. Provide support to and work collaboratively with the Education Leadership Team to maintain compliance with regulations, policies, and procedures and assure its needs are met including but not limited to transportation, supplies (ordering and tracking inventory), routine preventive maintenance and emergency service.  
2. Assist in physical restraints as requested.      
3. Serve as receptionist.   Greet visitors and control admittance to school via security system. 
4. Assist with dismissal. 
5. Oversee accurate recording and tracking of student attendance. 
6. Oversee equipment inventory.
7. Organize food service for the school, including the inventory, the ordering of food supplies from Nutritional Services, and coordinate the receiving and serving of lunches received from the outside vendor.
8. Manage completion of office tasks, typing, filing, faxing, scheduling and records. 
9. Work collaboratively with other departments to support the Education Department. 

Job Location:
Utica, PA

 

Full-Time/Regular - This is a 10-Month position following the school calendar

 

Glade Run uses the Sanctuary® Model as our blueprint for clinical and organizational change which, at its core, promotes safety and recovery from adversity through the active creation of a trauma-informed community while applying the following Sanctuary commitments within all aspects of our programming: Nonviolence, Emotional Intelligence, Social Learning, Democracy, Open Communication, Social Responsibility, and Growth and Change. Our recognition that trauma is pervasive in the experience of human beings forms the basis for Glade Run’s culture as we focus not only on the individuals in which we serve, but equally on our staff and the systems who provide their treatment. Glade Run is an Equal Opportunity Employer.

What We Offer:
(Must meet eligibility requirements- see policies/plan documents for complete requirements and eligibility) 

• Comprehensive benefits including medical, dental, vision, paid time off, and 401K offerings with agency match at $1.00 per dollar contributed up to 4% of salary
• Agency provided life insurance and long-term disability coverage
• Paid school break time during the school year according to the school calendar
• Teacher to Student Ratios of 2 (Teacher and Teaching Assistant) to 8
• Paid breakfast and lunch daily 
• Tuition reimbursement
• New Hire Incentive Bonuses
• Employee Referral Bonus Incentives
• Employee Assistance Program
• Partnership with Capella University offering scholarships, tuition discounts, and free professional development opportunities
• Positive Behavior Intervention Supports (PBIS) environment
• Therapeutic equine, animal and horticulture therapy offered to our students though our Adventures Program
• Teacher Loan Forgiveness and Public Service Loan Forgiveness (PSLF) program access for employees who meet the forgiveness program requirements 
• Partnerships with over 40 local school districts
• Technology in every classroom
• State of the art sensory playground on our historic Zelienople campus
• Glade Run is Sanctuary certified we provide a supportive, respectful environment for our clients and our staff where shared governance, open communication, social learning and responsibility, non-violence, emotional intelligence, and growth and change are paramount in all aspects of our programming