Administrative Assistant

Description

The Executive Assistant is responsible for performing a variety of administrative tasks and supporting our company’s organizational priorities.

Essential Duties and Responsibilities

· Manage information flow in a timely and accurate manner 

· Edit information for internal and external communication – memos, emails, presentations, reports 

· Edit and generate spreadsheets and queries from company databases 

· Assist with coordination of company events 

· Welcomes guests and customers in person or on the phone, answering or directing inquiries 

· Organize and dispense mail 

· Receive visitors and vendors to the Company, obtain name and nature of business, maintain visitors log

· Issue visitors’ passes and contact the person being called upon for the visitor

· Support Finance and HR teams as requested

· Coordinate travel arrangements, credit card reconciliation, expense reimbursements.

· Perform other duties as required 

Key Roles

· Support company’s management, finance, and HR teams

· Greets external and internal customers in a friendly manner

· Manage daily front desk operations 

· Organize travel arrangements and expenses 

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience Requirements:

A bachelor’s degree, and at least one to three years’ experience of working in an office environment. Previous data entry and accounting experience is strongly preferred. Must be proficient in a Microsoft work environment.

Required Knowledge and Skills:

Considerable knowledge of principles and practices of personnel administration, effective oral and written communication skills, excellent interpersonal skills. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

· The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Working conditions are normal for an office environment with occasional exposure to a manufacturing environment.

· Visibility requires maintaining a professional appearance and providing a positive company image to the public.

Safety and Policy Practices

The employee in this job must be knowledgeable in regard to the safety policies and procedures of the Company as described in the company safety manual. The employee must adhere to all said policies and procedures while supporting the goals and objectives of the organization and recognize the Company’s need to achieve its business objective.