What are the responsibilities and job description for the Executive Assistant position at Givaudan?
Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 16,000 employees around the world to explore ideas and ambitions with.
In the USA, we develop, market and produce a wide array of solutions from our 25 most innovative sites, based across the country. Stretch your skills, create and get inspiration from passionate colleagues. Every day, your energy, your thirst for knowledge, and your creativity will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.
Job Purpose
Perform administrative and clerical tasks in order to ensure efficient operations of the office/business unit and support personnel in their duties, according to company’s policies and local requirements.
Core Responsibilities
Office Administration
Perform office duties: type up documents, perform filing, update computer records, use office equipment like printers, photocopiers and fax machines
Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies
Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs
Personal Assistance
Schedule meetings and ensure venues and equipment for meetings.
Take notes during meetings and prepare meeting minutes Make travel arrangements for staff
Communication
Respond to routine inquiries from internal or external sources, for example on the organization's location, hours of operation, phone numbers, or email address
Receive phone calls and re-direct callers to the desired recipients
Take and distribute accurate messages
Reporting
File and retrieve documents and reference materials, conduct research, collect and analyze data to prepare reports and documents
Revise and suggest improvements to processes and record-keeping systems
People Management
May coach junior administrative staff
Academic Background
High School diploma
Post-secondary education in business, computers, or office management is an asset
Professional experience
At Least 2 years of experience in administrative support role
At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity of perspectives fuels innovation and fosters deeper connections with our employees, customers, and partners. At Givaudan, we are dedicated to cultivating an inclusive environment where every individual’s voice is valued and has the power to shape our world. Join us in making a difference together.
In the USA, we develop, market and produce a wide array of solutions from our 25 most innovative sites, based across the country. Stretch your skills, create and get inspiration from passionate colleagues. Every day, your energy, your thirst for knowledge, and your creativity will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.
Job Purpose
Perform administrative and clerical tasks in order to ensure efficient operations of the office/business unit and support personnel in their duties, according to company’s policies and local requirements.
Core Responsibilities
Office Administration
Perform office duties: type up documents, perform filing, update computer records, use office equipment like printers, photocopiers and fax machines
Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies
Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs
Personal Assistance
Schedule meetings and ensure venues and equipment for meetings.
Take notes during meetings and prepare meeting minutes Make travel arrangements for staff
Communication
Respond to routine inquiries from internal or external sources, for example on the organization's location, hours of operation, phone numbers, or email address
Receive phone calls and re-direct callers to the desired recipients
Take and distribute accurate messages
Reporting
File and retrieve documents and reference materials, conduct research, collect and analyze data to prepare reports and documents
Revise and suggest improvements to processes and record-keeping systems
People Management
May coach junior administrative staff
Academic Background
High School diploma
Post-secondary education in business, computers, or office management is an asset
Professional experience
At Least 2 years of experience in administrative support role
At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.
You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions.
Every essence of you enriches our world.
Diversity of perspectives fuels innovation and fosters deeper connections with our employees, customers, and partners. At Givaudan, we are dedicated to cultivating an inclusive environment where every individual’s voice is valued and has the power to shape our world. Join us in making a difference together.