Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to join our team. This role will provide essential support to one of the owners by ensuring smooth daily operations and effective communication. As a Contract-to-Permanent position, it offers an excellent opportunity to showcase your skills in a dynamic and fast-paced environment.

Responsibilities:

• Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation.

• Welcome clients and office guests, ensuring a courteous and friendly experience.

• Manage and maintain meeting room schedules using Outlook, ensuring availability and organization.

• Handle all incoming and outgoing mail and packages, maintaining efficiency and accuracy.

• Attend meetings as requested and prepare detailed minutes for reference and distribution.

• Schedule and organize meetings for the team, ensuring seamless coordination.

• Monitor office and kitchen supply levels, placing orders and restocking as needed.

• Assist in preparing Board of Directors books and presentations, ensuring accuracy and professionalism.

• Proven experience in managing calendars and scheduling appointments effectively.
• Strong skills in arranging and coordinating travel plans.
• Excellent organizational abilities and attention to detail in handling executive meetings.
• Proficiency in using Outlook for scheduling and communication tasks.
• Ability to manage office supplies and maintain inventory efficiently.
• Exceptional communication and interpersonal skills for client and guest interactions.
• Previous experience supporting executive-level professionals is preferred.
• Ability to handle sensitive information with discretion and maintain confidentiality.
TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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