Girls Rugby Mid-Willamette Valley Program Coordinator

Girls Rugby Mid-Willamette Valley Program Coordinator

Girls Rugby, Inc., a national 501(c)3 nonprofit organization, is seeking a passionate and qualified individual to join our team in the Mid-Willamette Valley area. Girls Rugby’s mission is to empower girls to reach their potential through sport. Girls Rugby combines non-contact, flag rugby programming for girls in grades 2-8 with a leadership and values-based curriculum which focuses on building confidence, self-esteem, and leadership skills. We are seeking an energetic, entrepreneurial, and self-starting person to develop, implement, and manage our Girls Rugby Mid-Willamette Valley programs in 2026. This position requires excellent organization, communication and problem-solving skills. Prior experience administrating similar programs is ideal.

The Program Coordinator position is a seasonal contract position running from November 1st, 2025 through May 31st, 2026 (7 months). The Program Coordinator will be expected to work an average of 5-7 hours/week. The Program Coordinator will report to the Girls Rugby National Office.

Job Description

• Develops, organizes and implements a high-quality Girls Rugby program in Mid-Willamette Valley
• Directs and supervises program activities to meet Girls Rugby objectives.
• Expands Girls Rugby programming within the community in accordance with strategic and operating plans, as well as hitting program goals.
• Coordinate and execute a robust marketing plan in order promote and market upcoming Girls Rugby programs.
• Secures, schedules, and prepares athletic fields and facilities. This includes obtaining any relevant permits and field rental costs.
• Recruit volunteer coaches for the season and manage throughout the season so that they are set up for success, such as having relevant materials and resources.
• Coordinate game scheduling and operations for all game days, as well as Family Day.
• Organizes and conducts coach pre and post season meetings.
• Lead weekly meetings with coaches following each Game Day to check-in on improvements for upcoming practices and games.
• Contribute to social media by providing content such as pictures, videos, and write-ups following events and programs.
• Organization of the Girls Rugby Family day at the close of each season.
• Execute season surveys and compile program statistics.
• Organize and coordinate for showcases and activations at events, as needed.
• Develop and maintain collaborative relationships with community organizations.
• Assist in delivering on sponsorship requirements, as needed.
• Respond to all member and community inquiries in a timely manner.
• Monitor and evaluate the effectiveness of each location and participation in programs.
• Collaborate with the Girls Rugby National Office for effective season operations.

Desired Qualifications

• Located in or near Mid-Willamette Valley, OR
• Minimum age of 18
• Prior supervisory experience or relevant experience (Minimum 1-2 years preferred)
• Marketing or Sales experience preferred (Minimum 1-2 years)
• Ability to be a self-starter and work independently
• Strong working knowledge of Google Suite (Google Docs, Gmail, Google Drive, etc.)
• Strong organizational, critical thinking and problem-solving skills
• Entrepreneurial and impeccable time-management skills
• Excellent written and verbal communication
• Social media and communications experience desired
• Coaching experience desired
• Experience working with youth
• Passion for youth sports and girls development
• Rugby experience not necessary, but is a plus

To apply, please send your cover letter and resume/CV to info@girlsrugbyinc.com. Applications will be reviewed on a rolling basis, and position will remain open until filled. The successful candidate will be required to complete and pass a background check before being hired.

Girls Rugby, Inc. is an equal opportunity employer and welcomes all eligible persons to apply.