Seasonal Day Camp Administrative Assistant

At Girl Scouts, we believe in the power of youth leadership, community, and creating experiences that build courage, confidence, and character. As the Day Camp Administrative Assistant, you play a vital role in supporting safe, organized, and impactful camp programs that make a difference in the lives of girls.

Your Role

The Day Camp Administrative Assistant provides essential administrative, logistical, and operational support to ensure high-quality and compliant day camp experiences. This role helps maintain accurate records, supports communication across teams, and contributes to a safe, welcoming environment for all campers and staff.

Key Responsibilities

• Prepare, organize, and maintain camp records, reports, and documentation in alignment with organizational standards
• Support staff meetings, trainings, pre-camp preparation, and weekly administrative materials
• Collect and review camper registration materials, including health histories and emergency contact information, ensuring accuracy and confidentiality
• Generate routine reports, including weekly registration and attendance summaries
• Coordinate purchasing, tracking, storage, and distribution of program supplies and equipment
• Maintain accurate inventory records across camp locations
• Assist with tracking and documenting expenses and site budgets
• Serve as a point of contact for families, staff, and volunteers; respond to inquiries and escalate concerns as appropriate
• Support clear, timely, and respectful communication across camp communities
• Provide administrative support to site directors and staff during camp sessions
• Maintain accurate program records and end-of-season documentation
• Respond to and document injuries and illnesses; provide First Aid/CPR as needed
• Step in to support programming as a counselor or specialist when additional coverage is needed
• Model professionalism, inclusion, and positive communication
• Ensure compliance with all safety standards, policies, and emergency procedures
• Participate in staff meetings, trainings, and evaluations
• Support overall camp operations as needed

• Must be at least 18 years of age
• Experience in administrative support, office coordination, or related work
• Current CPR/First Aid certification
• Strong organizational skills and attention to detail
• Ability to handle confidential information with discretion
• Effective communication, customer service, and problem-solving skills
• Ability to prioritize and manage multiple responsibilities in a dynamic environment
• Reliable, adaptable, and able to work both independently and collaboratively
• Valid driver's license, proof of insurance, and reliable transportation
• Commitment to the mission and values of Girl Scouting, including the Promise and Law

Work Environment

• Outdoor day camp setting with exposure to varying weather conditions
• Schedule may include early mornings and occasional evenings
• Active role requiring standing, walking, and engagement in camp activities

This is an hourly, seasonal full-time position, starting on June 1 and concluding on August 3. The pay range for this position is $20.00 - $21.00 per hour, DOE

Girl Scouts is an inclusive organization dedicated to fostering belonging and building a community where all individuals are respected and valued. We are committed to providing a safe environment where youth and adults can thrive.