Description

Classification:  Full Time, Exempt

Reports To:      Chief Marketing and Development Officer

POSITION SUMMARY

The Development and Marketing Coordinator is responsible for providing accurate and timely donor stewardship, data management, donor communications and general support for all fund development initiatives. The Development Coordinator directly impact the goals of the Development Department through content creation and coordinating direct mail appeals, donor stewardship, special events and programs, and the donor database.

RESPONSIBILITIES

• Responsible for the integrity and maintenance of the fund development database; maintains electronic foundation, corporation, and donor files in development database to ensure all gift/pledge information is accurate and up-to-date
• Processes donations and prepares acknowledgement letters, collateral, and other correspondence with donors, corporations, and foundations
• Prepares and issues press releases
• Creates Membership newsletters
• Manages the Council’s Linkedin Account
• Performs graphic design dueties
• Acts as copy editor, writing and editing a variety of department and Council projects
• Promotes a culture of philanthropy through timely and targeted donor stewardship, and stewards a small portfolio of membership-specific donors
• Drafts and manages donor communication efforts, including monthly donor newsletter, donor related media posts, appeals, and the annual report while adhering to GSSOAZ’s brand messaging
• Creates timely fundraising reports and other database reports, queries, and exports, as needed; strategically segments development data to support donor communication and fund development appeal/ campaign strategy; analyzes resulting data to inform future efforts
• Coordinates communication with Finance department; reconciles development reports with finance reports on a monthly basis
• Assists the development team in the research of individual donor prospects through development software
• Assists the Chief Marketing and Development Officer in implementation of department’s systems and processes to optimize team efforts
• Promote and assist fund development events including registration, communications, and planning efforts
• Ensure Girl Scouting is open to all girls and adults by delivering the Girl Scout message of pluralism and diversity that contributes to the cultural competence to all members of the Council
• Responsible for learning and staying abreast of current information regarding Girl Scouts, GSSOAZ and our products and offerings
• Demonstrate and promote a climate of courtesy and professionalism to coworkers, the volunteers served by the Council, and others with whom their job puts them in contact
• Promote and assist with Council wide programs, activities, and fund development endeavors, maintaining confidentiality and adhering to Council procedures and policies
• Attend trainings and meetings as required, some of which may be off-site
• Prepare and submit yearly, quarterly, monthly and weekly electronic reports
• Maintain files in an organized and up-to-date manner; adhere to Council document storage guidelines
• Perform job duties in accordance with the Safety and Risk Management Plan
• Beyond the description listed above, your skills will be utilized to best benefit the mission of the organization
• Attend GSSOAZ sponsored events.

 QUALIFICATIONS

• Associate’s Degree
• Equivalent combination of education and experience that would provide the desired knowledge, abilities, and skills
• Proven experience working with databases and ability to gather and analyze information skillfully; familiarity with a fundraising-specific software preferred
• Ability to operate various work-processing software, spreadsheets, and database programs
• Microsoft Excel experience required
• Excellent organizational and communication skills; customer service or equivalent experience preferred
• Capable of working under pressure, handling multiple demands, and meeting deadlines
• Proven ability to exercise initiative, independent judgment and common sense in determining priorities and carrying out essential tasks
• Belief in the mission of Girl Scouts and ability to communicate and model the mission to others
• Previous Girl Scout experience and knowledge is welcomed; not required
• Previous work experience in a non-profit or youth services environment is welcomed; not required
• Ability to work effectively with people of diverse racial, ethnic and economic backgrounds and promote an inclusive environment
• Excellent verbal and written communication skills
• Flexible and able to problem solve and self-direct
• Ability to work a flexible schedule that may include evenings and weekends, occasional overnights and ability to travel as job requires
• Ability to lift up to 25 lbs. regularly, up to 50 lbs. occasionally, sit, bend and reach, throughout the shift and be active in supporting programs and events
• Willingness to work in a flexible work environment, including satellite property, offsite from home office, public spaces or other location as the job requires
• Possess the character, skills, and ability to be a positive role model for girls and adults.
• Bilingual (English/Spanish) highly desirable
• Ability to successfully pass a Background Check and/or obtain an Arizona Fingerprint Card
• Daily access to automobile in working condition or adequate alternative transportation. Proof of meeting Arizona State requirements regarding auto licensing, driver’s license, and liability insurance, if applicable

Each employee has the responsibility for actively supporting and promoting the Council’s commitment to diversity and for developing the Council resources through increased membership, strengthening community connections, serving girls and fund development.

Qualifications

• Associate’s Degree
• Equivalent combination of education and experience that would provide the desired knowledge, abilities, and skills
• Proven experience working with databases and ability to gather and analyze information skillfully; familiarity with a fundraising-specific software preferred
• Ability to operate various work-processing software, spreadsheets, and database programs
• Microsoft Excel experience required
• Excellent organizational and communication skills; customer service or equivalent experience preferred
• Capable of working under pressure, handling multiple demands, and meeting deadlines
• Proven ability to exercise initiative, independent judgment and common sense in determining priorities and carrying out essential tasks
• Belief in the mission of Girl Scouts and ability to communicate and model the mission to others
• Previous Girl Scout experience and knowledge is welcomed; not required
• Previous work experience in a non-profit or youth services environment is welcomed; not required
• Ability to work effectively with people of diverse racial, ethnic and economic backgrounds and promote an inclusive environment
• Excellent verbal and written communication skills
• Flexible and able to problem solve and self-direct
• Ability to work a flexible schedule that may include evenings and weekends, occasional overnights and ability to travel as job requires
• Ability to lift up to 25 lbs. regularly, up to 50 lbs. occasionally, sit, bend and reach, throughout the shift and be active in supporting programs and events
• Willingness to work in a flexible work environment, including satellite property, offsite from home office, public spaces or other location as the job requires
• Possess the character, skills, and ability to be a positive role model for girls and adults.
• Bilingual (English/Spanish) highly desirable
• Ability to successfully pass a Background Check and/or obtain an Arizona Fingerprint Card
• Daily access to automobile in working condition or adequate alternative transportation. Proof of meeting Arizona State requirements regarding auto licensing, driver’s license, and liability insurance, if applicable

•  

Each employee has the responsibility for actively supporting and promoting the Council’s commitment to diversity and for developing Council resources through increased membership, strengthening community connections, serving girls and fund development.