What are the responsibilities and job description for the Office Administrator position at Ginkgo Residential LLC Brand?
We are seeking a detail-oriented and tech-savvy Accounts Payable (AP) Specialist / Office Administrator to join our team on a part-time basis (approximately 25–30 hours per week). This dual role position is responsible for managing accounts payable including accurate data entry and timely processing of vendor payments while also providing general administrative support to ensure efficient day-to-day office operations.
The ideal candidate is highly organized, adaptable, and comfortable juggling multiple responsibilities in a dynamic, fast-paced environment.
Key Responsibilities
Accounts Payable & Data Entry
- Process vendor invoices, credit memos, and expense reports in a timely and accurate manner.
- Review invoices for accuracy, proper approvals, and compliance with company policies.
- Enter, code, and reconcile AP data into the accounting system.
- Prepare weekly check runs, ACH payments, and vendor communications.
- Assist with month-end closing by ensuring all AP items are recorded.
Office Administration
- Manage office supplies, equipment, and vendor relationships.
- Serve as the first point of contact for incoming vendor calls and general inquiries.
- Support coordination of meetings, company events, and mail distribution.
- Provide general administrative support to the leadership team as needed.
- Support company events by spearheading planning, logistics and day-of coordination.
Qualifications
- 2 years of general office or bookkeeping experience.
- Strong data entry skills with high accuracy and attention to detail.
- Proficiency with Microsoft Office Suite (Excel, Outlook, Word); experience with accounting software preferred but not required.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
About Ginkgo Residential:
Ginkgo Residential LLC is an integrated multifamily investment, management and redevelopment company based in Charlotte, North Carolina. We currently manage over 8,000 apartment units in more than 50 communities with a geographic footprint that encompasses the Carolinas.
Ginkgo Residential is an Equal Opportunity Employer.
