Administrative Coordinator

The Role

This is an onsite role with a consistent full-time schedule of 8:00 a.m. – 4:30 p.m., Monday through Friday. Each day you’ll work across a mix of administrative, operations, and marketing tasks — from preparing purchase orders to scheduling interviews, sending weekly newsletters, and coordinating social media content. The role also includes occasional errands and hands-on tasks to support the team.

Responsibilities

• Administrative Tasks
• Prepare and process purchase orders and vendor communications.
• Maintain and organize company records, SOPs, and documentation systems (Google Workspace, Notion).
• Provide scheduling and logistics support for hiring, trade shows, and events.
• Run errands and assist with onsite tasks as needed (e.g. supplies, deliveries, shipping coordination).
• Marketing & Content Support
• Draft and send weekly newsletters.
• Coordinate social media content scheduling (Instagram, LinkedIn, YouTube).
• Support marketing projects with research, light editing, and file organization.
• Operations & Coordination Support
• Assist with day-to-day coordination of projects, ensuring details are tracked and followed through.
• Help refine internal processes by updating systems, templates, and workflows.
• Provide general team support to keep operations efficient and organized.

Qualifications

• 2 years of experience in an administrative, operations, or coordination role.
• Strong organizational skills, attention to detail, and ability to multitask.
• Comfortable working across varied tasks (admin / operations / marketing) every day.
• Tech-savvy: experience with Google Workspace and documentation/project tools (Notion experience a plus).
• Excellent written and verbal communication skills.
• Must be onsite (8:00 a.m. – 4:30 p.m. schedule).
• Must have reliable transportation for occasional errands.

What We’re Looking For

• A reliable, detail-oriented professional who enjoys wearing many hats.
• Someone steady, organized, and comfortable switching between different types of tasks throughout the day.
• A team player who thrives in a close-knit, established company environment.

Benefits & Perks

• Health insurance coverage
• 401(k) with employer matching
• Paid Time Off (PTO) and holidays
• Competitive salary with room for growth
• Stable, established company with a supportive team environment

Job Type: Full-time

Pay: $52,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• On-the-job training
• Paid time off

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 2 years (Required)

Language:

• English (Required)

Ability to Commute:

• Alhambra, CA 91803 (Required)

Ability to Relocate:

• Alhambra, CA 91803: Relocate before starting work (Required)

Work Location: In person

Salary : $52,000 - $65,000