What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Giltinan Law?
We are a small law firm focused on estate planning and estate & trust administration seeking a dependable, detail-oriented professional to manage front desk operations and client intake. This role is ideal for someone who is highly organized, communicates well with clients, and takes pride in accuracy.
Key Responsibilities:
- Serve as first point of contact: answer phones, greet clients, manage scheduling
- Provide administrative support to multiple attorneys
- Conduct client intake
- Prepare, format, and proofread correspondence and estate planning documents
- Open and maintain client files (physical and electronic)
- Track deadlines and follow up on requested information
- Handle mail, office organization, and general administrative support
What We’re Looking For:
- Strong attention to detail and high level of accuracy
- Clear, professional communication skills and a client-service mindset
- Ability to manage multiple tasks and stay organized in a small office setting
- Proficiency in Microsoft Office and Adobe
- Strong organizational and time management skills
- Prior experience in a professional office environment (law firm preferred)
Preferred (but not required):
- Experience with client intake or document preparation
- Familiarity with estate planning or probate terminology
Salary : $38,000 - $42,000