Finance / HR Clerk

Job Title: Finance / HR Clerk
Department: Finance / Human Resources
Immediate Supervisor: Finance Director and Human Resources Director
Supervises: N/A
Pay Grade: NE6 - $19.61 - $26.52
Hiring Range: $19.61 - $23.06
Status: Full-Time
Classification: Non-Exempt
Primary Place of Work: Apex Building / 495 Apex Valley Road Black Hawk, CO
JOB DESCRIPTION:
Primary Responsibility: The Finance / HR Clerk performs a variety of detailed bookkeeping duties in accordance with standard accounting procedures, with work subject to audit and verification. This position also provides a variety of administrative duties relating to the daily functions of Human Resource , including but not limited, to answering phones, preparing vouchers and clerical support. The duties listed below are representative of this position, but do not
necessarily include all the responsibilities and duties that an individual in this position may be called upon to perform.
Duties:
The duties listed below are representative of, but do not necessarily include, all the duties and responsibilities that an individual in this position may be called upon to perform.

• Processes invoices and other claims for payment generated by Facilities department in an accurate and timely manner; vouchers and expense reports for proper approvals,
  calculations, coding and support by third party documentation.
• Assists Payroll with auditing the information between Human Resources and Payroll.
• Assist in processing county charge card payments after careful review of the vouchers and supporting documents. Follows up on outstanding issues.
• Assist in confirming all information is received for vendors prior to establishing vendors in payable system, including W-9 information.
• Assists in with vouchers and journal entries when required.
• Maintains accounts payable files including set up, storage, archiving and destruction.
• Assist in reconciling Accounts Payable, Over the Counter checks that have cleared monthly.
• Submits to newspaper the monthly disbursement publication & all other required publications per state statute.
• Assists with remediation of Finance documents.
• Assists the Auditors as necessary.
• Maintains all filing and electronic record keeping. Maintains the Records Retention file and makes sure all files are saved or destroyed as necessary.
• Performs other duties as assigned by the Finance Director and any duties needed to stabilize an emergency situation.
• Prepares a variety of billing functions including, follow up on invoices and reconciliation of billing issues when necessary.
• Updates Human Resources forms and documents including compliance with accessibility requirements.
• Answers telephone calls, providing information to customers; screens telephone calls, transfers calls, takes messages and returns phone calls as necessary.
• Assists with administrative and clerical tasks.
• Assists the Human Resources Director with special projects as needed, collecting, organizing and researching material.
• Provides administrative support to the Human Resources department, including performing routine HR tasks and updating information within the employee self-service software platform.
• Maintains inventory of and submits orders for office supplies or special events.
• Performs other duties as assigned by the Human Resources Director and any duties needed to stabilize an emergency situation.

Additional Duties:

• Other duties as assigned.
• Assists with cross training as needed.

Minimum job requirements:

• Must possess FEMA ICS 100 and 700 certifications within 6 months of employment.
• Must have a valid Colorado Driver’s License without any restrictions due to driving record. Must also be able to drive a county vehicle.
• Must pass background check, including a credit history check and related financial measures. 
• Must pass credit history and related financial measures.
• At least two years of relevant experience in bookkeeping and at least one-year previous office/clerical work experience required.
• Previous experience in local government preferred.
  OR
• Any combination of experience and education that would provide the required abilities, knowledge and skills as determined by Gilpin County may be substituted for the requirements above.

Ability to:

• Work in a fast-paced environment.
• Establish and maintain courteous and effective working relationships with employees, the public and other agencies.
• Accurately and effectively transmit and receive information that is necessary to the accomplishment of goals and objectives, including effective written and oral communications in English; and the ability to listen.
• Work efficiently and effectively as a team member within the department.
• Exercise independent judgment.
• Understand, interpret and communicate policies, procedures and protocols.
• Maintain confidential and sensitive information.
• Organize work, set priorities, meet critical deadlines, and follow up on assignments with minimum direction.

Salary : $6 - $20