Executive & Personal Assistant to the CEO

Compensation: Starts at Full-Time ($22.00/hour Benefits) 

Position Type: In-Person (Seattle, WA)

Work Environment: Casual, highly creative, fast-paced, and pet-friendly office environment.

We are seeking an exceptionally organized, proactive, and meticulous Personal & Executive Assistant to serve as the operational anchor for our small business CEO’s professional and personal ecosystem. This role is a unique opportunity for a master coordinator who understands that flawless execution of the "small things" is what allows massive ideas to succeed.

1. Executive Support & Cross-Project Coordination

• Calendar & Inbox Governance: Manage complex calendars, schedule appointments, and streamline light email and telephone correspondence to optimize the CEO’s daily output.
• Travel Architecture: Research, plan, and book seamless travel arrangements, including flights, lodging, and ground transportation for business and regional trips.
• Logistics & Errands: Handle personal and business errands requiring reliable local transportation.

2. Workspace Excellence, Cleaning, & Organization

• Environment Upkeep: Maintain a clean, immaculate, and highly organized workspace. We believe a creative environment requires physical order, and you will oversee the daily neatness of our creative office space.
• Deep Organization: Implement efficient filing systems, manage office storage, and handle standard cleaning, organizing, and sourcing tasks to keep the facility running beautifully.
• Pet-Friendly Office Support: Maintain a welcoming environment for our team and our very friendly office dog.

3. Research & Administration

• Meeting Preparation: Document high-level meetings, take meticulous notes, and prepare necessary reports and documentation for upcoming appointments.
• Sourcing & Purchasing: Handle procurement for specialized office materials or specific project requirements.
• Ad-Hoc Support: Provide administrative, logistical, or light marketing assistance as needed to support various business requirements.

• A Precision Organizer: You derive deep satisfaction from creating order out of chaos. You look at a messy room or an unorganized spreadsheet and see an opportunity to build a system.
• A Proactive Problem-Solver: You possess outstanding time management skills, notice the details others miss, and take initiative to solve problems before they escalate.
• An Exceptional Communicator: You possess top-tier interpersonal skills and can navigate communication across diverse teams, partners, and community members with absolute professionalism.
• Discreet & Trustworthy: You maintain the highest level of confidentiality and discretion regarding personal and proprietary business data.

• Previous assistant, administrative, or project coordination experience is strongly preferred.
• Highly proficient with Google Workspace (Docs, Sheets, Calendar, Gmail) and adaptable to new project management software.
• Must possess a valid driver’s license, a clean driving record, and a reliable vehicle for local errands and regional day trips.
• Comfortable rolling up your sleeves for physical cleaning, organizing, and setup tasks.
• Comfortable working in a pet-friendly office environment.

• Clear Career Trajectory: Full-time career ($22.00/hour benefits) working alongside a dynamic entrepreneurial leader with future opportunity for advancement.
• Vibrant Culture: A casual, positive, and collaborative team environment where standard, cookie-cutter thinking is left at the door.

Please submit your resume, a cover letter highlighting your experience in managing logistics or creating organizational order, and your salary requirements here: https://www.teamgillywagon.com/jobs