Assistant Project Manager

Description

ABOUT GILLESPIE GROUP

Creative Solutions. Positive Change.

Gillespie Group specializes in the management, development, and reimagination of residential and commercial real estate properties throughout the state of Michigan. We don't just develop and manage buildings – we create energy and foster innovation through our 5-Star Experience. Driven by a relentless creative spirit and a passion for reinvention, Gillespie Group is here to make a difference one inspiring project at a time.

With more than three decades of experience, we've built a portfolio of over 2,000 multifamily homes and 810,000 square feet of commercial-retail space. We believe in adapting to Michigan’s changing needs and constantly rethinking our approach to offer residents and businesses the best possible experience. At Gillespie Group, we’re working to rejuvenate Michigan by investing in the communities and creating interconnected neighborhoods that promote efficiency, growth, and positive change.

For additional information about Gillespie Group, please visit www.gillespie-group.com or connect with us on Facebook, Instagram, and LinkedIn.

OUR CORE VALUES

• Positive Team Players – We are here by choice and passion. We respond with positivity, credit goes to the team, we work hard and play hard, we are focused on the success of our customers, investors and team.
• Creative Solution Oriented – We are trailblazers. We invent and reinvent when called on, we are a catalyst for change – always looking ahead, we listen, we respond, we act. 
• Industrious – We’ve got grit. We are driven and hardworking, we do more than is expected, we are resourceful – we work the problem, we work until the job is done, not until the clock chimes.
• Knowledgeable – We know our shit. We are champions of our skill, we live, eat and breathe what we do, always learning, we are growth minded – in constant pursuit of improvement. 
• Trustworthy – We do the right thing when no one is looking. We are reliable, we do what we say, we support one another.

POSITION SUMMARY

 The Assistant Project Manager is a champion of internal coordination, external vendor engagement, and timeline tracking for real estate development projects. The Assistant Project Manager plays a vital role in supporting the planning, execution, and delivery of projects led by the Business Development and Project Management teams. This role is responsible for managing timelines, coordinating team communications, preparing project reports, and ensuring deliverables are tracked and met.

KEY RESPONSIBILITIES

Development & Construction Project Management

• Assist in managing commercial real estate development and construction projects from pre-development through completion. This includes schedule tracking, leadership reporting, risk prediction, and quality control. 
• Track project schedules, budgets, bid packages, financing milestones, permitting, and construction progress to ensure projects remain on schedule and aligned with ownership goals. 
• Coordinate with internal teams, municipalities, consultants, architects, engineers, contractors, and ownership groups throughout the development process. Meeting recaps, follow up, and minutes as required. 

Procurement, Bidding & Vendor Coordination

• Create bid scopes for Development Manager/VP of Dev review and approval
• Coordinate competitive bidding efforts for construction projects, including soliciting bids, leveling proposals, reviewing scopes, and assisting with contractor selection. 
• Weekly site visits and reporting back to Manager and VP of Development. 
• Third Party vendor support including schedule management, success criteria, and cost containment
• Organize and maintain contracts, proposals, permits, insurance documentation, and construction-related correspondence. 

Financial Analysis & Reporting

• Support project underwriting and financial analysis including proformas, development budgets, operating projections, and capital planning. 
• Assist in preparing investment summaries, lender packages, development proposals, investor presentations, and ownership reporting materials. 
• Maintain organized digital project files including budgets, construction documents, schedules, status reports, and financing documentation. 

Meetings, Communication & Team Coordination

• Coordinate and facilitate internal and external project meetings, contractor walkthroughs, inspections, and development updates. 
• Capture and distribute meeting notes with action items, deadlines, and responsible parties to maintain accountability across project teams. 
• Support communication between development, construction, accounting, leasing, and ownership teams to ensure alignment across active projects. 

Process Improvement & Systems Management

• Support implementation and management of project tracking systems, reporting tools, and development workflows. 
• Identify opportunities to improve internal processes, communication, project tracking, and operational efficiency across the development and construction teams. 
• Assist in maintaining standardized procedures for bidding, construction administration, and project execution.

WORK ENVIRONMENT

• Gillespie Group is an in-person workplace. 
• We value in-person collaboration and live by the motto “work hard – play hard.” 
• All team members are expected to work onsite Monday through Friday during standard business hours, unless otherwise specified by their role or designated shift.
• Physical Requirements: Prolonged periods of sitting and computer use; occasional movement between buildings; ability to lift up to 25 lbs. Occasionally.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of the working environment.

Requirements

•  Associate Degree in Business, Construction Management, or related field required; Bachelor's Degree preferred.
• 1–3 years of relevant experience in project coordination, real estate, construction, or development preferred (internship experience considered).
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple projects and deadlines, occasionally under time-sensitive or high-pressure deadlines. 
• Strong interpersonal and verbal/written communication skills.
• Familiarity with construction documents, timelines, and terminology preferred.
• Gillespie Group requires a background and drug screen as a condition of employment. 
• A valid driving license, reliable transportation, and current automobile insurance are required. 
• The position requires individuals to furnish their own vehicle to fulfill all the job’s functions. 

Disclaimer

This posting is not an exhaustive list of duties and responsibilities that may be performed in this position. Gillespie Group reserves the right for supervisors/managers to assign, direct and control the work of employees under their supervision. All duties and responsibilities of this position are essential functions of the position.     

Gillespie Group is an equal-opportunity employer.