Accounting Assistant

Company Overview

Gillece Services is a highly acclaimed home services provider recognized for excellence in plumbing, electrical, HVAC, and related trades. With a strong reputation for quality and customer satisfaction, our team is dedicated to delivering reliable, professional service from start to finish.

Job Overview

We are seeking an energetic and detail-oriented Accounting Assistant to join our dynamic team. In this role, you will support our accounting department by managing data entry, processing invoices, and maintaining accurate financial records. Your organizational skills and technical proficiency will help ensure smooth financial operations and excellent customer support.

Responsibilities

• Assist with data entry and maintenance of financial records using accounting software such as QuickBooks, QuickBooks Online
• Process invoices, payments, and expense reports accurately and efficiently
• Manage office communication via multi-line phone systems, providing friendly customer service and support
• Support office management tasks including calendar management and document proofreading
• Maintain organized spreadsheets and files to ensure easy access to financial information
• Collaborate with team members to improve office workflows and enhance overall productivity

Requirements

• Proven clerical experience with strong office management skills
• Proficiency in Microsoft Office Suite, especially Word, Excel, and spreadsheets
• Familiarity with QuickBooks and Service Titan is highly preferred
• Experience with invoices for multiple departments is a plus
• Excellent computer literacy and technical proficiency in data entry and document processing
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Previous office or administrative experience, including front desk or personal assistant roles, is desirable
• Ability to manage time efficiently while maintaining accuracy in all tasks
• Assist accounting with month-end transactions

Highest Priority Responsibilities

• Process payments for technician-requested job materials
• Process Invoices for job materials in Service Titan
• Process credit card charges for job materials in Service Titan
• Review technician timesheets for payroll processing

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have professional work experience in any accounting related position?
• Do you have experience using the software "Service Titan"?

Work Location: In person

Salary : $20 - $25