What are the responsibilities and job description for the Administrative Clerk Specialist position at Gila County?
This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/7386320
The purpose of this position is to provide administrative support for
both the Adult and Juvenile Probation divisions and to assist officers
and administrators in the daily activities of the organization. This
position fulfills administrative functions for the department in
relation to data processing, accounting and communications. Duties
include generating documents, data maintenance, credit card statement
reconciliation and budget preparation assistance.
Maintains and updates client data in adult and juvenile case management
systems; performs quality assurance duties and resolves any
discrepencies. Prepares, modifies and proofreads court documents,
reports, forms, emails, spreadsheets, meeting minutes, memorandas and
newsletters; copies, scans, faxes and mails court documents, notices,
and other correspondence; files court documents with the Clerk of the
Superior Court and distributes to appropriate parties.
Reconciles invoices with credit card statements; accepts and processes
Intensive Probation Supervision payments; reconciles client financial
accounts with Tax Intercept Program database; troubleshoots and resolves
any issues; purchases office supplies, furniture and other office
materials; maintains office supply inventories.
Schedules departmental equipment and vehicle maintenance, generates
repair orders and updates information on systems; organizes and
schedules meetings and special events; conducts and participates in
special projects and committees; answers, screens and transfers phone
calls; opens, sorts and distributes incoming correspondence; handles
requests for information and data; receives and directs visitors and
clients.
May act as Court Clerk in specialized hearings; prepares
contracts/directives for clients; records court orders; may assist in
the preparation of departmental budgets; may assist in the follow-up of
victim contacts and track restitution compliance on probationers; may
serve as back-up dispatcher for the department.
Performs other duties as assigned.
information, please see: https://www.azjobconnection.gov/jobs/7386320
The purpose of this position is to provide administrative support for
both the Adult and Juvenile Probation divisions and to assist officers
and administrators in the daily activities of the organization. This
position fulfills administrative functions for the department in
relation to data processing, accounting and communications. Duties
include generating documents, data maintenance, credit card statement
reconciliation and budget preparation assistance.
Maintains and updates client data in adult and juvenile case management
systems; performs quality assurance duties and resolves any
discrepencies. Prepares, modifies and proofreads court documents,
reports, forms, emails, spreadsheets, meeting minutes, memorandas and
newsletters; copies, scans, faxes and mails court documents, notices,
and other correspondence; files court documents with the Clerk of the
Superior Court and distributes to appropriate parties.
Reconciles invoices with credit card statements; accepts and processes
Intensive Probation Supervision payments; reconciles client financial
accounts with Tax Intercept Program database; troubleshoots and resolves
any issues; purchases office supplies, furniture and other office
materials; maintains office supply inventories.
Schedules departmental equipment and vehicle maintenance, generates
repair orders and updates information on systems; organizes and
schedules meetings and special events; conducts and participates in
special projects and committees; answers, screens and transfers phone
calls; opens, sorts and distributes incoming correspondence; handles
requests for information and data; receives and directs visitors and
clients.
May act as Court Clerk in specialized hearings; prepares
contracts/directives for clients; records court orders; may assist in
the preparation of departmental budgets; may assist in the follow-up of
victim contacts and track restitution compliance on probationers; may
serve as back-up dispatcher for the department.
Performs other duties as assigned.