Essential Functions- Ability to perform general physical activities that require considerable use of arms, hands, and fingers to manipulate office equipment, machines, and materials. Some whole-body movement such as lifting, balancing, walking, stooping, carrying objects and handling materials may be required.
- Ability to operate and troubleshoot various accounting and record keeping platforms via desktop and/or laptop.
- Ability to provide effective assistance to College stakeholders in a variety of business environments requiring critical thinking, organization, and the use of inter-personal and communication skills in a professional manner.
- Functions/duties as listed in Procedure 5012.02 Employee Classification General Responsibilities.
- Additional position specific essential functions are listed below.
Level of Supervision or Independent Judgement- Performs duties under medium supervision following procedures, instructions, directions, training, education, and experience gained.
- Some independent decision making is needed to manage various responsibilities and provide effective bookkeeping services within the fiscal office and college environment.
Duties and ResponsibilitiesBookkeepers are expected to perform any or all duties listed below in a safe, efficient, and effective manner. - Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
- Comply with federal and state regulations, GAAP, and college policies, procedures, and regulations.
- Operate computers with accounting software to record, store, and report/analyze business operations information.
- Operate 10-key calculators, computers, and other office equipment to perform calculations, make bookkeeping entries, and produce documents.
- Prepare documents and postings; verify mathematical accuracy, general ledger accounts, and supporting documentation; obtain required approvals before processing.
- Follow general ledger account structures and coding rules to process payables and receivables according to College procedures.
- Classify, record, and summarize numerical and financial data using journals, ledgers, and accounting systems to maintain accurate financial records.
- Ensure debits and credits balance using specialized accounting software.
- Perform financial calculations, such as account payables and account receivables aging schedules and statement reconciliations.
- Research, note, and report current and past due account payables and accounts receivables.
- Access computerized financial information to respond to Fiscal inquiries.
- Prepare bank deposits by compiling data from receipts, verifying and balancing totals, and arranging for deposit of cash, checks, and other payments; receive, record, and bank cash, checks, and vouchers.
- Review, code, and enter invoices and other obligations into the accounts payable system.
- Prepare purchase requisitions and order approved materials, supplies, and services as needed in accordance with College procurement procedures.
- Match purchase orders, receiving documentation, and invoices, and record required information for payment processing.
- Maintain inventory records of College equipment and other designated property, ensuring accuracy and reconciliation with financial records.
- Perform similar duties not specifically listed as directed.
Qualifications and Education Requirements- Post-secondary education and/or certification in bookkeeping, accounting, or a related field, or equivalent experience demonstrating advanced bookkeeping skills.
- At least one year of direct experience with fiscal/business office practices and procedures, including AP/AR functions and other general accounting processes.
- Ability to pass a background screening process and obtain a Level 1 Fingerprint Clearance Card.
- Strong data entry skills and a high level of accuracy and attention to detail.
- Proficiency in Microsoft Office (Word, Outlook, and Excel). Strong spreadsheet skills are highly desirable.
- Excellent interpersonal, communication, and customer service skills.
Preferred Skills- Ability to effectively operate within various accounting and fiscal management software platforms.
- Familiarity with and understanding of safe work practices particularly when performing general physical activities, technology utilization, and repetitive data entry.
Work EnvironmentDuties are performed in a typical office environment within generally climate-controlled structures. Exposure to moderate noise levels is anticipated. Exposure to moderate to heavy office traffic levels with possible frequent interruptions is anticipated. Substantial computer and/or electronic equipment use is expected. Operation of standard office equipment involves repetitive fine motor skills. Travel may be required. |
