Ministry Events Coordinator

Purpose and Scope

The Ministry Events team supports member-leaders by delivering high-quality experiences, timely correspondence, and bringing expertise that ensures alignment with the Association’s policies, procedures and vision. The Ministry Events Coordinator serves the Association by ensuring the services and products delivered reinforce the vision of the Association and its ideals of balancing spiritual preparation and practical ministry through The Gideons International.

The Ministry Events Coordinator is responsible for ensuring event platforms operate properly and coordinates the timely delivery of digital and print products. Primarily the coordinator will oversee the event registration platform(s) ensuring they are set-up properly, launched timely, and the data is reported as needed and on a regular cadence. Additionally, the coordinator will ensure the production process for approximately 200 resources (print & digital) flows through a specified process that obtains input and approvals from the appropriate parties.

The successful Ministry Events Coordinator will possess strong organizational skills, strong interpersonal skills, is detail oriented and able to communicate effectively at all levels of the organization. The coordinator must demonstrate the ability to handle several simultaneous requests with grace and professionalism.

International Convention (60%)

• Coordinates the development of the registration platform ensuring it launches on time and contains all needed content.
• Distributes various registration reports regularly and as needed.
• Ensures the timely posting of event resources before and after each event.
• Coordinates the event website(s) ensure they are launched timely and resources are posted timely.
• Initiates and drives the production process of digital and print resources in support of the Program Committees and Steering Committees.
• Maintains event inventory including registration supplies, preschool supplies, road cases, re-usable signage, decorations, etc. replacing and disposing as necessary.
  
  

Leadership Support (25%)

• Initiates and drives the production process of digital and print resources requested by the Auxiliary Advisory Committee and the International Auxiliary Cabinet.
  
  

Regional Conferences & Conventions (10%)

• Coordinates communication between the event registration developer and the leaders of regional events maintaining an accurate log of users.
• Reviews and reports on the usage of the registration platforms by regional associations.
  
  

Local Events (5%)

• Coordinates the development of the registration platform ensuring it launches on time and contains all needed content.
• Ensures the timely posting of event resources before and after each event.
• Coordinates closely with the Program Committee Secretary to ensure deliverables are initiated and completed on time.
  
  

Working Relationships

Reports To: Sr. Manager, Ministry Events & Auxiliary

People Management Responsibility: None

Works Closely With: Director, Sr. Event Planner, Event & Program Planner & other TGI Headquarters Staff

Essential Knowledge, Skills, And Training & Development

NON-PHYSICAL

• Follow verbal and written instructions
• Excellent communication and interpersonal skills
• Read and understand contracts with clients and service providers
• Multitask efficiently
• Creative thinking and problem solving
• Identifying and solving problems for clients
• Advanced written and oral communications skills
• Ability to learn new software applications as necessary
  
  

PHYSICAL

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is required to stand, walk, sit, talk, and hear. Specific vision abilities required by the job include close vision.
  
  

Mission Critical Competencies

SHARED VALUES

• Integrity
• Excellence
• Open Communications
• Stewardship
  
  

CORE COMPETENCIES

• An active and growing pursuit of all that it means to be a follower of Christ
• Actively learns, demonstrates and fosters the organizations’ culture in all actions and words. Takes personal initiative and is a positive example for others to emulate.
• Ability to understand the fundamental business drivers and communicate the state of business.
• Proven ability to keep a big picture perspective while dealing with very detailed information.
• Foster Open Communications and Approachability
• Positive and Constructive Attitude
• Business Acumen
• Process Management
• Problem Solving
• Dealing with Ambiguity
  
  

Work Environment And Time Requirements

• Climate-controlled office environment
• 8-hour workday
• Variations in work volume sometimes require extended working hours
• Travel: minimal, but must be available to travel for International Convention in July, site-visits as needed, professional development.
  
  

Minimum Qualifications

• Associate’s degree in hospitality or event management or equivalent experience
• 1-3 years of project management or event planning experience
• PC experience, especially in Microsoft Office applications
• Successful completion of a drug and background screen
  
  

This Job Description is for general purposes and guidelines only and should not be considered all-inclusive. Neither does the receipt of this job description constitute an employment contract. Furthermore, it should be known that this list of job requirements is subject to change without written notice.