Office Marketing Coordinator

We are seeking an energetic, resourceful self-starter for our Office Marketing Coordinator position. This role operates in a fast-paced, dynamic environment and requires someone who can confidently navigate multiple personalities, varying work styles, and shifting priorities with ease. Strong time management, clear communication, and a consistent customer service mindset are essential. The right candidate is tech-savvy, quick to learn new platforms, and able to manage the listing marketing process while supporting the day-to-day operational needs of the office with a high level of responsiveness and professionalism.

An excellent Office Marketing Coordinator is organized, solutions-oriented, and highly responsive, with exceptional communication skills. This individual takes initiative, adapts quickly, and consistently approaches both agents and clients with a customer-first mindset. The goal is to ensure office operations run seamlessly while delivering a high level of service and support.

The Office Marketing Coordinator will report directly to the Director of Administration and work closely with a team of Real Estate Sales Associates and the broader leadership team.

Responsibilities include but are not limited to:

• Performing reception and initial client support.
• Assisting in integrating new agents into the office.
• Acting as the liaison between the client and the agent.
• Acting as the liaison between the agents and the GSIR leadership, operations, marketing, and accounting teams.
• Providing administrative support: ordering supplies, making sure all real estate legal forms and brochures are stocked in the office, and depositing checks when needed.
• Interfacing with phone, printer and computer vendors as needed.
• Maintain familiarity with company and brand intranet content updates and guide agents to appropriate resources.
• Monitoring and completing all marketing requests.
• Creating, revising, and proofreading marketing collateral for office agents / new listings.
• Use existing templates within online design software and brand guidelines to produce marketing collateral.
• Ability to edit templates and content within prescribed e-marketing tools

We are looking for someone who is detail oriented, an independent thinker, a team player, and excited to learn. We are an energetic fast paced group of entrepreneurial, solution focused individuals. A professional presence and great social skills are needed to be successful in this position.

This is a part-time position, Monday through Friday from 10:00 AM to 2:00 PM. You will be required to alternate between our Tewksbury and Andover office locations.

Skills and Qualifications:

• Proven experience as office coordinator or in a similar role
• Real estate experience is a plus
• Exemplary Organization, Planning and Time Management Skills
• Customer service orientation – going above and beyond to support the needs of the customer
• Excellent verbal and written communication skills
• An eye for detail/proofing, design, and understanding of branding
• Strong administrative skills including supply management
• Ability to multitask, prioritize and be flexible with changing business needs in a team environment
• Working knowledge of office equipment
• Advanced proficiency in Apple products
• Technology skills and the ability to assist agents with our robust collection of platforms is required
• Reliable with patience and professionalism

Work Remotely

• No

Job Type: Part-time

Pay: From $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance

Experience:

• Administrative experience: 1 year (Preferred)

Work Location: In person

Salary : $25