Gibson Garage Events Coordinator - Miami

The Gibson Garage Events Coordinator supports the Gibson Garage Events Manager in planning, executing, and evaluating all public facing in-store and corporate events & programming for the Gibson Garage. This role helps ensure that events—including product launches, artist signings, workshops, performances, and community partnerships—are executed smoothly, reflect the Gibson brand, and create memorable experiences for guests and musicians.

Essential Functions

• Assist in the planning and coordination of all store events.
• Support communication between teams, artists, vendors, and internal departments.
• Coordinate event setup and breakdown including staging, signage, and equipment.
• Track event inventory and manage guest registration needs.
• Support vendor sourcing and on-site requirements.
• Document event performance with photos, attendance, and reports.
• Maintain calendars, timelines, shared folders, and communication channels.
• Support marketing teams with content and briefs.
• Monitor budgets and assist with expense tracking.
• Ensure all events meet brand standards and safety protocols.
• Other duties as assigned.

Required Skills/Abilities

• Bilingual: English/Spanish (preferred but not required)

• Practical work with event logistics and vendor coordination.
• Ability to multitask and meet tight deadlines.
• Strong interpersonal and communication skills.
• Outstanding time management skillset with the ability to prioritize.
• Comfortable working with musicians and public audiences.
• Ability to troubleshoot issues rapidly.
• Competency with Microsoft Office and event tools.

Required Education and Experience

• B.S in Event Management, Marketing, Communications, Music Business, or equivalent degree — or related work experience.
• 1–3 years of experience with event coordination or related roles.

Essential Knowledge

• Excellent written and oral communication skills.
• Project management skills combined with ability to work as part of a team

Personal Qualities

• Passionate about working and winning in a team environment.
• Results oriented and driven, with a track record for delivering to plan
• Flexibility to adapt quickly to changing circumstances. Able to proactively question and challenge to prioritize and identify solutions in timely manner
• Clear and logical thinker
• Relish working in a company with a diverse, challenging, and fast paced environment

Travel Requirements

• The position is based in the Miami Garage but may involve irregular travel

Physical Demands

• Must be able to have a flexible schedule and work mornings, evenings, weekends and holidays.
• Must be able to work in a loud environment for 8 hours.
• Standing and walking required 90% of the time.
• Lifting required 20% of the time with a max weight of 50lbs.