What are the responsibilities and job description for the Office Assistant position at Gibson Financial Services?
Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Office Assistant, you will handle a variety of administrative tasks, support office management, and provide exceptional customer service to both internal teams and external visitors. Your enthusiasm and efficiency will help create a welcoming and productive workplace for all.
Duties
- Greet visitors and manage front desk responsibilities with professionalism and warmth
- Operate multi-line phone systems, direct calls, and provide accurate information promptly
- Maintain organized filing systems, including digital files.
- Perform data entry, proofreading, and document management to ensure accuracy and clarity
- Support calendar management, scheduling appointments, meetings, and conference room bookings
- Provide excellent customer support by responding to inquiries via phone or email with courteous professionalism
- Manage office supplies inventory, place orders, and ensure the office remains well-stocked and organized
- Support administrative projects such as copying, scanning, faxing, and preparing reports or presentations
Skills
- Proven experience or willingness to learn in office management or administrative roles with strong clerical skills
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong typing skills with high accuracy for data entry and document proofreading
- Knowledge of multi-line phone systems and phone etiquette to handle calls efficiently
- Exceptional customer service skills with a friendly demeanor and professional attitude
- Ability to manage time effectively in a fast-paced environment
- Personal assistant experience or calendar management skills are beneficial for supporting leadership needs
Join us as an Office Assistant where your energy fuels our success! We value your dedication to creating an organized, welcoming workspace that empowers everyone to perform at their best. This paid position offers opportunities for growth while contributing meaningfully to our vibrant team environment.
Pay: $15.00 - $18.00 per hour
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Salary : $15 - $18