Part Time Accounting Clerk

This Position reports to the Director of Finance of the Gibby Group.

Position Summary:

The Accounting Clerk supports the Gibby Group's accounting operations by performing transactional accounts payable or accounts receivable work, depending on current assignment. This is a flexible role: the Accounting Clerk will be assigned to either AP or AR based upon needs

Key Responsibilities:

· Oversee the accounts payable inbox and route incoming vendor and hauler invoices.

· Match purchase orders, receiving documentation, and invoices to ensure accuracy and completeness.

· Code invoices to the correct general ledger account and entity, and route through the approval workflow.

· Resolve discrepancies and billing issues with vendors, haulers, and internal departments.

· Maintain vendor records with up-to-date contact and payment information.

· Prepare payment batches for approval; ensure invoices are recorded in the correct period for month-end cutoff.

· Review and process weekly shipment data from haulers; communicate with haulers and dispatch to ensure accurate, timely data submission.

· Generate and issue weekly invoices to customers.

· Handle monthly statement processing and respond to customer invoicing inquiries.

· Maintain accurate accounts receivable records and assist with collection of outstanding balances.

· Maintain customer records and contract/pricing terms; ensure invoices are recorded in the correct period for month-end cutoff.

· Maintain a high degree of accuracy and attention to detail in all transactional work.

· Communicate effectively with internal teams (Accounting, Dispatch) and external parties (vendors, customers, haulers).

· Use Excel and the company's accounting/ERP system to manage data efficiently.

Recommend process improvements where opportunities are identified.

Qualifications and Education Requirements:

· Minimum of 2 years of accounting, bookkeeping, or data entry experience, or an associate's degree in accounting, finance, or a related field.

· Solid understanding of basic bookkeeping and accounts payable/receivable principles.

· Proven ability to calculate, post, and manage accounting figures and financial records.

· Strong proficiency in Microsoft Excel and Microsoft Office.

· Excellent organizational skills and high degree of accuracy and attention to detail.

· Excellent verbal and written communication skills.