Recruiting Coordinator

Description

Position Purpose

The Recruiting Coordinator plays a vital role in delivering a high-quality, personalized candidate experience while supporting the Talent Acquisition team with interview logistics, onboarding coordination, and stakeholder communication. This position ensures that every candidate touchpoint reflects GI Alliance’s commitment to excellence and professionalism.

Key Responsibilities

Candidate Experience & Engagement

• Deliver a “white glove” candidate experience from initial contact through onboarding.
• Coordinate and send personalized thank-you notes and welcome gifts (e.g., gift baskets).
• Serve as a point of contact for candidates, ensuring timely and professional communication.
• Conduct outreach to unresponsive candidates using creative and personalized marketing tools.
  
  

Interview & Travel Coordination

• Schedule interviews across multiple stakeholders and time zones.
• Coordinate candidate travel arrangements and lodging as needed.
• Manage travel expense reimbursements in a timely and accurate manner.
  
  

Onboarding & Pre-Hire Support

• Initiate and monitor background checks and reference collection.
• Track and communicate start dates, including any changes during onboarding.
• Send internal new hire notifications to relevant stakeholders and departments.
• Ensure a smooth and welcoming Day 1 experience for all new hires.
  
  

Qualifications

Qualifications

• 1–3 years of experience in recruiting coordination, HR support, or a related field.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in applicant tracking systems (ATS) and Microsoft Office Suite.
• A passion for delivering exceptional candidate and stakeholder experiences.