What are the responsibilities and job description for the Billing Specialist / E-Billing Appeals position at GHJ Search and Staffing?
Our client, a well-established law firm in the Los Angeles area, is seeking an experienced Billing Specialist / E-Billing Appeals professional to join their finance team. This role will be responsible for managing the legal billing process, ensuring compliance with client billing guidelines, and supporting attorneys and finance leadership with accurate and timely invoicing.
This is a full-time, onsite position working Monday – Friday, 8:30 a.m. – 5:00 p.m. and reporting directly to the firm’s finance leadership.
What You'll Be Doing:
Benefits
Our client offers comprehensive benefits, including:
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
This is a full-time, onsite position working Monday – Friday, 8:30 a.m. – 5:00 p.m. and reporting directly to the firm’s finance leadership.
What You'll Be Doing:
- Manage legal billing processes including time entry review, prebill preparation, and final invoice generation
- Ensure compliance with client billing guidelines, including LEDES and UTBMS coding
- Review billing narratives for accuracy and compliance
- Process billing adjustments, write-offs, and corrections as needed
- Submit and track invoices through e-billing platforms such as CounselLink, Legal Tracker, and Serengeti
- Manage and track e-billing rejections and appeals
- Maintain timekeeper rates, matter setups, and billing system updates
- Identify and resolve billing discrepancies and time entry errors
- Assist with accounts receivable processes, including payment applications
- Support month-end billing cycles and reporting
- Work closely with attorneys, billing staff, and legal assistants to resolve billing inquiries
- Maintain strict confidentiality with client and financial information
- 3 years of legal billing experience within a law firm
- Strong understanding of legal billing rules and client billing guidelines
- Experience with legal billing software, such as:
- Aderant / Sierra
- Elite Enterprise
- Elite 3E
- ProLaw or similar systems
- Experience with e-billing platforms and appeals processes
- Strong Excel and Microsoft Office skills
- Excellent attention to detail and organizational skills
- Strong communication skills and ability to collaborate with attorneys and internal teams
- Finance or Accounting degree or equivalent relevant experience
- Experience working in multi-office or large law firm environments
- High-volume billing experience
- Advanced Excel skills (Pivot Tables, VLOOKUP/XLOOKUP)
- Familiarity with trust accounting (IOLTA)
Benefits
Our client offers comprehensive benefits, including:
- Medical, dental, and vision coverage
- 401(k) with employer contribution
- Paid time off and paid holidays
- Transportation or parking allowance
- Employee wellness programs
- Professional development and training opportunities
- A collaborative and team-oriented work environment
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Salary : $70,000 - $80,000