What are the responsibilities and job description for the Fleet Compliance Administrator position at GFT Infrastructure, Inc.?
GFT is seeking a Fleet Compliance Administrator to join our Strategic Services team! This role can be fully remote.
GFT's Strategic Servicesteam, which includes Human Resources, Legal,Accounting & Finance,ITServices andMarketing & Communications,are essential for managing and supporting the company's global operations.Strategic Services arepart of a broader strategy to transform the business and improve efficiency.The support of this amazing teamof professionalsis the backboneof our ability todeliverinfrastructureconsulting anddesign services.
What you'll be challenged to do:
Directy supporting the Fleet Manager, the Fleet Compliance Administrator will interpret documents, prioritize incoming communications, and write routine reports, large policy documents, and daily correspondence. You will also research varying fleet related topics and regulatory guidelines as well as administer and roll out compliance programs.
In this capacity, the successful candidate will be responsible for the following:
- Interacts with contractor hired to manage the Federal Motor Carrier Safety Administration (FMCSA) compliance program to administer medical surveillance and drug testing programs across states where GFT operates.
- Reviews driver qualification and eligibility processes, including Motor Vehicle Records (MVR), Driving Experience, Physicals, Drug Testing, criminal and work background checks in accordance with Department of Transportation (DOT) requirements and company policies in a timely manner.
- Assists fleet leadership with scheduling repairs to vehicles. Follow vehicles through the repair process, minimizing operational delays.
- Administers fleet onboarding, training, and tracking program. Verify that drivers MVRs are completed, and personnel are entered into monitoring programs.
- Ensures authorized drivers are trained and that recurring training is completed as needed.
- Administers fuel card program
- Administers fleet contracts, ensuring vendor compliance, maintenance schedules, etc.
- Updates terminations for driver qualification records to satisfy GFT Infrastructure's DOT and Non-DOT compliance standards.
- Assists with communication by liaising with internal and external stakeholders on various projects and tasks and prioritizing proprietary email messages to ensure goals and objectives are quickly identified and managed.
- Associate's degree or an additional 1-2 years of relevant experience.
- 3-5 years of related fleet compliance administration experience within a similar sized company
- Understanding of federal and state regulatory guidelines, including FMCSA, DOT, and Occupational Safety and Health Administration.
- Proficient in MS Office (Outlook, Word, Excel, Teams, Power BI, and PowerPoint), Adobe Acrobat, and SharePoint.
- Experience in creating and establishing policies and procedures.
- Bachelor's Degree
- Fleet administration experience within the AEC (Architecture, Engineering, Construction Management) industry
At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000 of the industry's brightest engineers, planners, architects, inspectors, designers, and more.
Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.
GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.
Unsolicited resumes from third party agencies will be considered the property GFT.
Location: remote
Core Business Hours: 8:00 AM - 5:00 PM
Employment Status: Full-Time
GFT does require the successful completion of a criminal background check for all advertised positions.
"California Applicants"
Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.
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Gannett Fleming is an Equal Opportunity Affirmative Action Employer, including veterans and disability status.