What are the responsibilities and job description for the Mortgage Accounting Specialist position at GFS Home Loans?
The Mortgage Accounting Specialist plays a critical role in the day-to-day financial operations of GFS Home Loans. This position is responsible for managing accounts payable, first payment administration, and a variety of accounting and operational functions that support the mortgage lending process.
This individual must possess exceptional attention to detail, strong analytical abilities, and advanced Microsoft Excel skills. The ideal candidate is highly organized, thrives in a fast-paced environment, and enjoys solving problems while maintaining the highest level of accuracy.
Experience in the mortgage banking industry is strongly preferred. Experience using AMB (Accounting for Mortgage Bankers) or similar mortgage accounting software is a significant advantage.
Essential Duties and Responsibilities
Accounts Payable
- Process vendor invoices accurately and timely.
- Match invoices with purchase orders and approvals.
- Prepare and process weekly check runs and electronic payments.
- Reconcile vendor statements and resolve discrepancies.
- Maintain vendor records, W-9s, and payment documentation.
- Respond to vendor inquiries professionally.
- Monitor outstanding payables and ensure timely payment.
- Assist with annual 1099 preparation.
First Payment Management
- Monitor all newly closed loans through first payment.
- Track first payment due dates and payment status.
- Research and resolve first payment issues with servicing partners, investors, borrowers, and internal departments.
- Coordinate with Customer Service, Secondary Marketing, Closing, and Loan Operations to ensure timely resolution of payment discrepancies.
- Maintain accurate documentation of payment activity.
- Prepare reports related to first payment performance and exceptions.
Mortgage Accounting
- Record and reconcile mortgage-related transactions.
- Assist with daily bank reconciliations.
- Prepare and reconcile general ledger accounts.
- Assist with month-end and year-end closing processes.
- Research accounting discrepancies and prepare correcting entries as needed.
- Support investor accounting and warehouse bank reconciliation activities.
- Maintain accurate financial records in accordance with company policies.
Financial Reporting & Analysis
- Create, maintain, and improve Excel-based financial reports.
- Analyze financial data to identify trends, discrepancies, and opportunities for process improvement.
- Prepare recurring management reports and ad hoc analyses.
- Develop and maintain complex spreadsheets, formulas, pivot tables, lookups, and dashboards.
Administrative & Operational Support
- Assist with audits by preparing requested documentation.
- Maintain accounting records in accordance with regulatory and company requirements.
- Cross-train within the Accounting department to provide backup coverage.
- Participate in process improvement initiatives and recommend efficiencies.
- Maintain confidentiality of all financial and employee information.
- Perform additional accounting and finance-related duties as assigned.
Qualifications:
Qualifications
Required
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field, or equivalent work experience.
- Minimum 3 years of accounting or accounts payable experience.
- Advanced proficiency in Microsoft Excel.
- Strong mathematical and analytical skills.
- Excellent organizational and time management skills.
- Exceptional attention to detail and accuracy.
- Ability to prioritize multiple tasks while meeting deadlines.
- Strong written and verbal communication skills.
- Ability to work independently with minimal supervision.
- High level of professionalism and confidentiality.
Preferred
- Mortgage banking or mortgage servicing accounting experience.
- Experience with AMB (Accounting for Mortgage Bankers).
- Experience with general ledger accounting.
- Experience working with warehouse lending, investor accounting, or loan funding.
- Experience with ERP or accounting systems.
- Knowledge of mortgage loan life cycle and servicing processes.
Technical Skills
Candidates must demonstrate advanced proficiency in:
- Microsoft Excel (required)
- Pivot Tables
- XLOOKUP/VLOOKUP
- INDEX/MATCH
- Nested formulas
- Conditional Formatting
- Data Validation
- Financial modeling
- Power Query (preferred)
- Dashboard creation (preferred)
Experience with:
- Microsoft Office Suite
- Adobe Acrobat
- Accounting software
- AMB (Accounting for Mortgage Bankers) preferred
- Mortgage servicing and loan accounting systems preferred
Core Competencies
- Exceptional attention to detail
- Analytical thinking
- Problem solving
- Financial acumen
- Accountability
- Process improvement mindset
- Customer service orientation
- Team collaboration
- Confidentiality and integrity
- Adaptability in a fast-paced environment
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Occasionally lift up to 20 pounds.
- Ability to remain focused while performing detailed work for extended periods.
Why Join GFS Home Loans?
At GFS Home Loans, accounting is more than paying invoices. Our Accounting team is an integral part of the mortgage operation, partnering across departments to ensure financial accuracy, operational excellence, and an exceptional customer experience. We are looking for someone who enjoys improving processes, leveraging technology, and becoming a trusted subject matter expert within our organization.
Salary : $55,000 - $65,000