Accounts Payable Specialist

The Accounts Payable Specialist will be responsible for managing all aspects of the company’s payables process, ensuring accurate and timely processing of vendor invoices, payments, and expense reports. This role is essential for maintaining strong vendor relationships, managing cash flow, and ensuring financial accuracy and compliance.

Key Responsibilities:

• Process accounts payable transactions, including reviewing and verifying vendor invoices, purchase orders, and expense reports.
• Ensure accuracy and completeness of all payables, matching invoices to purchase orders and receiving documentation.
• Schedule and process timely payments to vendors, including checks, ACH transfers, and wire payments.
• Review and reconcile vendor statements, resolving any discrepancies or payment issues.
• Maintain accurate and organized accounts payable records, including invoices, payment receipts, and vendor contracts.
• Work closely with the procurement team and other departments to ensure proper approval of invoices and payments.
• Assist with month-end close activities by preparing accounts payable accruals and reconciling accounts.
• Respond to internal and external inquiries regarding payment status, discrepancies, or general vendor-related issues.
• Assist in managing corporate credit card programs, ensuring accurate reporting and reconciliation.
• Prepare 1099s and ensure compliance with tax regulations related to vendor payments.
• Continuously improve accounts payable processes to increase efficiency and accuracy.

• Bachelor’s degree in accounting, finance, or a related field preferred.
• 2 years of experience in accounts payable or a similar role.
• Strong understanding of accounts payable processes, general ledger coding, and reconciliations.
• Proficiency with accounting software systems; experience with QuickBooks, NetSuite, or similar systems preferred.
• Excellent attention to detail and a high degree of accuracy in data entry.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills to work effectively with vendors and internal departments.
• Proficiency in Microsoft Office, particularly Excel.

Salary : $45,000 - $55,000