Fundraising and Special Events Coordinator

Do you love supporting the mission of nonprofits in the community? Do you thrive in a fast-paced, ever-adapting environment? Do you enjoy juggling logistics, working with passionate people and creating memorable experiences? If so, we want to hear from you!

GFS is looking for a new team member to focus on special event assistance, note-taking, document preparation, social media, and event strategy. Our dynamic team-based approach is designed to support a fast-paced work environment that requires attention to detail, flexibility, and the ability to problem-solve on the go. The Coordinator will provide administrative and event support for the GFS team and work with multiple clients. The duties of this role will evolve with the needs of current clients.

Applicant must be independent and self-motivated with experience or interest in event management and nonprofits. Superior writing, grammar, and editing skills are mandatory. GFS’s customized approach is tailored to each client so responsibilities will vary, usually including some combination of assisting Event Producers, planning, management and execution of special events, and reaching established fundraising goals through corporate sponsorship, table captain management, auction item procurement, and other avenues. 

Applicant must demonstrate a willingness to work in multiple locations, often at the offices of multiple clients and remotely. Excellent presentation, oral and written skills are required. Computer proficiency in Word, Excel, PowerPoint, Google Workspace, and Outlook are necessary. Applicant must be comfortable learning internal donor databases as needed.

In addition to the client-facing work described above, the Coordinator will participate actively and regularly in GFS’s internal meetings and events.

Responsibilities

• Assist in multiple events throughout the year including but not limited to: auctions, galas, benefit lunches, golf tournaments and/or Walks/Runs/Rides
• Assist in organizing committee meetings, helping to coordinate live and silent auctions, supervising/training volunteers, and varied delegated assignments that ensure the success of events
• Assist in preparing, monitoring and analyzing events documents including but not limited to; proposals, revenue and expense budgets, on boarding documents, and vendor quotes
• Assist with GFS Events’ social media presence across all platforms
• Assist as needed during events and help to manage volunteers during the events
• Communicate, both in writing and verbally, with people at all levels of an organization
• Take accurate and detailed notes during meetings
• Make calls and communicate with businesses and organizations to solicit sponsorships, table captains or procure items for events
• Coordinate and connect with venues, vendors and caterers
• Coordination/creation of marketing materials and office supplies
• Assist with general office organization
• Other duties as assigned

Qualifications

• Bachelor’s degree or equivalent combination of education and work experience
• Minimum of 1-2 years within the event industry
• Comfortable with learning new technology and platforms
• Commitment to nonprofit organizations
• Demonstrated ability to problem-solve and work as part of a fast-paced team
• Strong writing and editing skills
• Strong interpersonal skills and verbal communication skills
• Exceptional organizational skills
• Ability to meet deadlines
• Attention to detail
• Proficient in Google Workspace, Outlook, Word, Excel, PowerPoint, email and database management
• Ability to self-motivate, self-direct, and manage multiple projects simultaneously
• Ability to stay calm, patient and focused during busy events and while working with stressed clients
• A strong self-starter and team-oriented
• Able to communicate well via Zoom, conference calls and email
• Willing and able to travel periodically to meetings and events
• Comfortable working in a fast-paced office environment
• Must be willing to work flexible hours, including weekends and evenings (for events)
• Experience with donor-management software and/or working event software preferred
• Full time access to a reliable car with space to transport items if needed

Job Type: Full-time

This is an hourly position, commensurate with experience

Range of $21 - $24 per hour

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Benefits:​

401(k) matching, Health insurance. Dental/Vision insurance, Ten PTO Days a Year, Eight paid holidays per year, Mileage reimbursement for any travel associated with clients​

Schedule: Monday to Friday, 9 a.m.- 5 p.m.​

Ability to commute/relocate: Fall City, WA 98024:

Reliably commute or planning to relocate before starting work (Preferred)

Location: In person at our Fall City Office​

This position will be open until filled.