Real Estate Paralegal

Job Description:

• Real Estate Legal Assistant/Paralegal needed in our Orlando office.
• This position plays a crucial role in supporting the Real Estate practice group and boosting attorney efficiency by managing information and aiding in the delivery of legal services, including client interactions.
• This position demands a proactive attitude to ensure tasks are completed on time, exceptional organizational skills, keen attention to detail, and the ability to excel in a high-volume, fast-paced environment.
• The Paralegal will be expected to track and record their own billable time.
• Minimum of five years' experience with commercial real estate.
• General knowledge about lease negotiations, financing options, lending requirements and documents, required.

Duties and Responsibilities:

• Handle general correspondence.
• File of both physical and electronic documents.
• Take client calls, connecting all incoming calls, including initial screening for potential clients.
• Responsible for all aspects of client intake including collection of all pertinent information, file opening, engagement documents, etc.
• Schedule and coordinate meetings including videoconferences, and conference calls.
• Manage attorneys’ contacts, schedule, and calendar.
• Print time and cost reports as requested.
• Process expense reports and check requests.
• Find and retrieve information from files.
• Assist with follow up on AR collection.
• Assist attorneys in preparation for meetings.
• Track all billable and non-billable time in 3E
• Conduct legal research on commercial real estate laws and regulations
• Prepare purchase agreements, leases, and contracts.
• Review and summarize title commitments, surveys, and other due diligence materials.
• Assist in the coordination and closing of commercial real estate transactions, including preparing closing binders and post-closing documentation.
• Communicate with clients, lenders, and other parties involved in commercial transactions to ensure all necessary information and documentation is obtained.
• Assist attorneys with commercial real estate litigation, including drafting pleadings, discovery responses, and trial preparation.
• Conduct legal research on commercial real estate laws and regulations, preparing legal documents such as purchase agreements, leases, and contracts.
• Serve as a point of contact for clients, real estate agents, and mortgage brokers, ensuring all parties are informed and updated throughout the transaction process.
• Conduct due diligence, including reviewing property surveys, zoning regulations, and restrictions
• Handle post-closing activities such as recording deeds and mortgages, disbursing funds, and ensuring all documents are properly filed.
• Maintain good relationships with clients and vendors in a professional manner
• Maintain organized files for voluminous transactions
• Handle attorney support aspects of a commercial transaction, title/survey review, UCC research and filings, due diligence, ancillary document drafting, and closing/post-closing procedures
• Sign loan packages and closing documents with buyers and sellers
• Other duties as assigned