Secretary

Job Overview
We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone with strong administrative skills, office management experience, and a passion for delivering outstanding customer service. If you thrive in a fast-paced setting and excel at multitasking, this is the perfect role for you!

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and route messages accurately
• Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office tools
• Perform data entry, proofread documents, and manage correspondence to ensure accuracy and clarity
• Schedule appointments, coordinate calendar management, and organize meetings for staff or executives
• Support office management tasks such as supply inventory, bookkeeping using QuickBooks, and general administrative duties
• Provide customer support by responding promptly to inquiries and assisting clients or patients as needed
• Handle clerical tasks including typing, photocopying, faxing, and maintaining detailed records

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Excellent computer literacy with the ability to learn new software quickly
• Bilingual abilities are highly desirable to assist diverse clientele effectively
• Experience with office management systems such as multi-line phone setups and calendar software
• Strong customer service skills with professional phone etiquette and a friendly demeanor
• Previous clerical or administrative experience in a medical or dental receptionist role is a plus
• Ability to handle sensitive information discreetly while maintaining confidentiality
• Demonstrated time management skills with the ability to prioritize tasks efficiently

Join us as a Secretary and become an essential part of a vibrant team dedicated to excellence! Your proactive attitude, organizational prowess, and commitment to service will make a meaningful impact every day. We value your skills and look forward to welcoming a motivated professional eager to grow within our supportive environment.

Pay: $12.00 - $18.00 per hour

Work Location: In person

Salary : $12 - $18