Office and Accounting Coordinator

WHAT YOU'LL OWN

Accounts Payable

- Process vendor invoices and receipts, and match them to purchase orders and jobs

- Work the daily approval queue our automations post in Slack (invoice exceptions, cost corrections, tool purchases)

- Reconcile vendor statements and keep vendor accounts current

Accounts Receivable and Collections

- Run our past-due process: customer statements, follow-up calls from 31 days past due, payment plans, and final notices

- Process refunds and customer financing transactions

- Handle commercial NET30 account applications and certificate of insurance (COI) requests

Payroll

- Prepare weekly payroll, including timesheet review, commission and bonus checks, and PTO

- Resolve pay questions and timesheet corrections with technicians and managers

HR Administration

- Onboarding and offboarding paperwork, I-9s, new-hire setup, and personnel files

- Garnishments, unemployment claims, and benefits enrollment

- Post jobs, screen applicants, and schedule interviews

- Track technician licenses and certifications

Marketing and Reporting Support

- Help manage email and text campaigns and membership program follow-up

- Assist with the monthly KPI report

Backup

- Answer customer calls when the office is short-staffed (training provided)

WHAT YOU BRING

Required

- 4 years of bookkeeping, accounts payable/receivable, or payroll experience

- Strong attention to detail - you catch the number that doesn't match

- You can own a recurring process and close it out without being reminded

- Comfortable learning new software quickly

A plus - experience with any of the programs we use

- ServiceTitan

- QuickBooks Online

- ADP

- Customer financing platforms

- Slack

- Microsoft Programs and a strong knowledge in Excel

- VOIP Systems

- Home services or construction trades background

WHY WORK WITH US

- Stable, growing local company with modern systems

- Clear ownership of your area and direct access to the owner and executive team

- Monday - Friday daytime schedule - no nights or weekends

TO APPLY

Submit your resume through ZipRecruiter and tell us, in one or two sentences, about a process you improved or a mistake you caught.

Get Lit Electrical, Plumbing & HVAC keeps homes and businesses across Hampton Roads powered, flowing and comfortable. From Williamsburg to Suffolk to the Virginia Beach oceanfront, our team of 25 technicians handles everything from a tripped breaker to a full commercial build-out.

We've earned our reputation one five-star review at a time, and we take care of our people the same way we take care of our customers. We invest in the tools that make work easier: Our office spends its time on the work that matters, not on busywork.

This role is the backbone of that office. You'll own the numbers and the people side of the business, so the executive team can focus on growing it!