What are the responsibilities and job description for the Graduation Audit Specialist position at Germanna Community College?
Posting Summary
Working Title
Graduation Audit Specialist
Role Title
Education Support Spec III
Role Code
29144-SW
FLSA
Nonexempt
Pay Band
04
Position Number
29700102
Agency
Germanna Community College
Division
Germanna Community College (Div)
Work Location
Culpeper - 047
Hiring Range
$59,189- $65,766; plus full state benefits
Emergency/Essential Personnel
No
EEO Category
2-Professionals
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday-Friday: 8:00AM-5:30PM
Or as scheduled
Or as scheduled
Sensitive Position
No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking and many other activities.
The Graduation Audit Specialist is within the Office of Enrollment Services at the Daniel Technology Center in Culpeper, VA. This crucial role involves preparing student records for program completion, assisting the front with related inquiries, and aiding in the planning and execution of commencement ceremonies. Key responsibilities include conducting degree audits, processing graduation applications, and managing the student graduation list for each conferral period. The specialist will work closely with the Assistant Registrar and serve as a frontline representative in Admissions and Records (A&R), guiding students as they approach the completion of their academic programs. This position requires high-quality service delivery, ensuring a seamless transition for students through the conferral process, from being candidates to becoming graduates. The Graduation Audit Specialist will be the primary contact for graduating students, focused on streamlining services and offering consistent, caring support throughout the graduation process. This role is characterized by a holistic care approach, employing a case management strategy to effectively support student graduation.
Major Duties and Responsibilities:
- The Graduation Audit Specialist will be the primary contact for graduating students, focused on streamlining services and offering consistent, caring support throughout the graduation process.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Minimum of 2–3 years of professional experience working within a higher education setting, preferably within enrollment services, registration, or student affairs.
- Experience with database management, including data entry, records maintenance, and generating accurate reports from administrative databases.
- Minimum of 2 years of extensive customer service experience, with a demonstrated ability to navigate high-volume, time-sensitive environments.
- Demonstrated ability to accurately interpret institutional policies and academic regulations to evaluate, process, and apply course exceptions and student petitions to degree audits.
- Demonstrated ability to handle sensitive and confidential student records in strict compliance with FERPA regulations.
- Demonstrated ability to analyze complex student records to identify graduation deficiencies, and communicate clear, actionable procedures and deadlines to students, advisors, and campus stakeholders in a fast-paced, time-sensitive environment.
- Minimum of 2 years of experience assisting in the production, proofreading, and preparation of high-profile event publications, ceremony programs, and related commencement materials with a high degree of typographical and structural accuracy.
- Proven proficiency in interpreting complex academic transcripts from diverse higher education institutions and executing accurate transfer credit processing within a Student Information System (SIS).
Additional Considerations
- Bilingual (Spanish)
- Experience using Student Information System (SIS), Navigate, Clearinghouse, and Parchment systems preferred.
- Knowledge of curriculum as it relates to degree audit and institutional policies and procedures.
- Experience evaluating degree audits to ensure applicants have met all degree requirements as published in the catalog.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
Travel between campuses can be required.
Posting Detail Information
Posting Number
CLS_4596P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
07/20/2026
Job Close Date
08/03/2026
Open Until Filled
Agency Website
Contact Name
Joshua Cave
Email
jcave@germanna.edu
Phone Number
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $59,189 - $65,766