What are the responsibilities and job description for the Bilingual (German/English) Administrative Assistant position at German Honorary Consul for the Federal Republic of Germany?
Administrative Assistant
Office of the German Honorary Consul for Colorado and Wyoming
Part-Time 30-35 Hours Weekly (25$-30$)| Denver, Colorado
Schedule
This is a part-time, primarily in-person position in the Denver metropolitan area. In-person availability is required for passport appointments and biometric processing. The specific schedule will be coordinated around the needs of the Honorary Consulate.
Why This Position Is Unique
This is more than a traditional administrative position. You will gain firsthand experience with German-American relations, consular services, diplomacy, government procedures, and international affairs while providing an important service to German citizens throughout Colorado and Wyoming.
We are looking for someone who enjoys helping people and will represent the Office of the German Honorary Consul with warmth, professionalism, accuracy, integrity, and discretion.
Position Overview
The Office of the German Honorary Consul for Colorado and Wyoming is seeking a highly organized, professional, and service-oriented Part-Time Administrative Assistant to support the day-to-day operations of the Honorary Consulate. This part time job has a starting pay between $25-$30/hr; however does include significant PTO and an training opportunities.
This is a unique opportunity for a bilingual professional interested in German-American relations, diplomacy, international affairs, and public service.
Essential Requirement: German & English Fluency
The #1 qualification for this position is complete professional fluency in both German and English—spoken and written.
Candidates must be able to confidently speak, read, write, and translate in both languages, including communicating with applicants and German diplomatic offices, understanding German documentation, and preparing professional correspondence.
Key Responsibilities
- Assist applicants with German passport renewal applications, required documentation, forms, fees, and appointment preparation
- Review applications and supporting documents for completeness
- Learn and operate specialized biometric equipment used for passport applications, including photographs, fingerprints, and signatures
- Schedule and coordinate appointments and maintain the Honorary Consulate calendar
- Monitor and respond promptly and professionally to emails in German and English
- Welcome applicants and provide a friendly, efficient, and professional consular experience
- Prepare, proofread, and translate correspondence and documents in German and English
- Maintain accurate electronic and physical records
- Communicate and coordinate with German diplomatic and consular offices
- Process and track payments using Square
- Track appointments, correspondence, deadlines, and follow-up items
- Provide general administrative support to the Honorary Consul
- Maintain strict confidentiality when handling passports, biometric information, and sensitive personal documentation
Skills & Qualifications
In addition to full German-English fluency, the ideal candidate is:
- Exceptionally organized, accurate, and detail-oriented
- Warm, professional, patient, and service-minded
- Responsive and able to manage emails and follow-up efficiently
- Comfortable working independently and taking initiative
- Proficient in Microsoft Word and Excel
- Comfortable with email, electronic calendars, digital file management, scanners, printers, and general office technology
- Familiar with Square, or able to learn it quickly
- A confident computer user with accurate typing and data-entry skills
- Able to learn specialized consular technology and procedures quickly
- Capable of managing multiple appointments and priorities
- Discreet and comfortable handling confidential personal information
To Apply
Please submit your résumé and a brief introduction outlining your relevant experience, availability, computer skills, and why you believe you would be a great fit for this position to:
chadwick@denverrealestatepro.com
Art der Stelle: Teilzeit
Gehalt: $25,00 - $30,00 pro Stunde
Erwartete Arbeitsstunden: 30.0–35.0 pro Woche
Leistungen:
- Flexible schedule
- Paid time off
Bewerbungsfrage(n):
- Sie sind entwieder US Citizen, US Green Card Holder, or Employment Visa (Ability to work)
Sprache:
- Deutsch (Erforderlich)
Arbeitsort: Vor Ort
Salary : $25 - $30