What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Gerlach & Lerman, P.C.?
Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and clients for our group of companies , providing exceptional customer service while efficiently managing administrative tasks. Position would work with individuals from a variety of entities providing a broad spectrum of real estate services, with good advancement potential within the different companies. This paid position offers an exciting opportunity to develop your office management skills and contribute to a professional, welcoming atmosphere.
Duties
- Greet visitors and clients warmly, ensuring a positive first impression
- Manage multi-line phone systems, directing calls accurately and courteously
- Handle front desk responsibilities including mail distribution, scheduling appointments, and maintaining visitor logs
- Perform data entry and maintain organized spreadsheets using productivity software such as Microsoft Office and Word processing tools
- Support office management tasks including calendar management, filing, supply ordering, and document proofreading
- Assist with customer support by responding to inquiries via phone or email promptly and professionally
- Maintain office organization by managing files, updating records in QuickBooks or similar accounting software, and ensuring a tidy workspace
Requirements
- Proven clerical experience with strong office management skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry
- Technical proficiency with computer literacy and experience with productivity software
- Excellent phone etiquette and experience operating multi-line phone systems
- Strong organizational skills with the ability to prioritize tasks effectively
- Previous experience in real estate, customer service or front desk roles preferred
- Ability to handle multiple responsibilities efficiently while maintaining attention to detail
- Personal assistant or administrative experience is advantageous for supporting various office functions
Pay: $18.00 - $20.00 per hour
Expected hours: 40.0 per week
Benefits:
- Paid time off
Work Location: In person
Salary : $18 - $20