Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. As an energetic and proactive member of our organization, you will serve as the first point of contact for visitors and callers, manage scheduling, handle clerical tasks, and ensure that our office runs smoothly. Your positive attitude and strong organizational skills will contribute significantly to our team’s success and create a welcoming environment for clients and staff alike.

Duties

• Greet visitors at the front desk with professionalism and warmth, providing excellent customer service
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
• Maintain organized filing systems, both physical and digital, including data entry and document management
• Schedule appointments, meetings, and calendar management for team members using tools like Google Workspace or Microsoft Office
• Perform clerical tasks such as proofreading documents, preparing correspondence, and managing office supplies inventory
• Handle bookkeeping responsibilities including basic QuickBooks data entry and tracking expenses
• Support office management activities by coordinating vendor communications, maintaining office equipment, and overseeing general administrative functions
• Assist with personal assistant duties when needed, including travel arrangements or special project support
• Provide support in medical or dental receptionist duties if applicable, including patient check-in/out procedures and appointment scheduling
• Ensure efficient operations at the front desk by managing office flow, answering questions, and providing exceptional customer support

Qualifications

• Proven experience in an administrative or clerical role with strong office management skills
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools
• Familiarity with QuickBooks for bookkeeping tasks is preferred
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Exceptional phone etiquette skills with experience managing multi-line phone systems
• Bilingual abilities are a plus to serve diverse client needs effectively
• Previous experience as a receptionist in medical or dental offices is advantageous
• Demonstrated attention to detail through proofreading and document accuracy
• Ability to prioritize tasks efficiently using good time management practices
• Experience with calendar management and scheduling software is highly desirable
• Personal assistant experience or background supporting executives is beneficial

Join us in creating a vibrant workplace where your organizational talents shine! This paid position offers a chance to develop your skills further while contributing to a supportive team environment. We value proactive individuals who thrive on making a positive impact every day!

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $16 - $20