What are the responsibilities and job description for the Director of Purchasing position at Georgia Southwestern State University?
This position is responsible for managing the operations of the Purchasing department.
Job Summary
Manages Purchasing department staff and operations. (60%)
Ensures appropriate and consistent interpretation of and compliance with federal, state, Board of Regents, and other applicable procurement laws, regulations, policies and procedures as well as to support of the policies, mission and strategic plan of the University.
Responsible for the procurement of goods, services, and projects to ensure the University receives maximum value for expenditures.
Performs the administrative and managerial functions necessary to plan, implement, review and control the operations of the Purchasing department to comply and support the policies, mission and strategic plan of the University
Oversees the competitive bid processes (RFQ, RFI, and RFP)
Manages/executes purchases within delegated authority and guidelines, including high dollar value and/or highly complex purchases
Reviews purchase requisitions and authorizes procurement contracts, purchase orders, and other procurement related documents
Reviews university contracts and oversees annual contract renewals and amendments
Completes and submits reports to Georgia Department of Administrative Services, Board of Regents, Georgia Department of Audits, and other internal and external entities as required.
Coordinates projects for items and services
Reviews and updates purchasing policies and P-Card policies.
Controls department spending to maintain budget.
Manages P-Card Program (20%)
Develops and facilitates P-Card Training programs
Monitors P-Card activity, compliance with policies and procedures and usage patterns, investigates unusual patterns, and analyzes expenditures
Creates, modifies, suspends, and/or cancels cardholder accounts as needed
Performs annual P-Card self-assessment as required by DOAS
Administers Public Works Contracts (15%)
Oversees the competitive bid process as bid officer.
Issues Public Works contracts, notices of intent, notices to proceed
Ensures timely processing of Pay Requests
Performs other duties as assigned. (5%)
Required Qualifications
Bachelor¿s degree in a related area or an equivalent combination of education, training, and experience.
Three or more years of related experience.
Required Documents to Attach
Resume
Cover Letter
Knowledge, Skills, & Abilities
Knowledge of Georgia Procurement Manual.
Knowledge of State of Georgia and University System of Georgia policies and procedures as they relate to purchasing and contracting
Knowledge of accounting and budgeting.
Skill in computer operation.
Skill in interpersonal communications.
Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu .
For technical support, please call the USG Service Desk at 877-251-2644 or support@usg.edu .
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.
Equal Employment Opportunity
Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.
Other Information
SUPERVISORY CONTROLS
The Associate Vice President for Business & Finance/Comptroller assigns work in terms of department goals and objectives. The work is reviewed through meetings, reports, and observation of department activities.
GUIDELINES
Guidelines include Georgia Procurement Manual, BOR Policy Manual, GSW policies and procedures, and USG policies and procedures. These guidelines require judgment, selection, and interpretation in application. This position develops department guidelines.
COMPLEXITY/SCOPE OF WORK
The work consists of related purchasing management duties. Working with a variety of users across campus contributes to the complexity of the position.
The purpose of this position is to provide needed goods and services for the University. Successful performance helps ensure the University is able to obtain goods and services in a timely and cost-effective manner.
CONTACTS
Contacts are typically with VPs, Directors, Deans, Professors, Accounts Payable Supervisor, Materials Management Coordinator, Materials Management Warehouse Supervisor, representatives from Georgia Department of Administrative Services, representatives of USG Office of Facilities, suppliers, vendors, architects, engineers, and contractors.
Contacts are typically to give or exchange information; to provide services; and to resolve problems.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table and intermittently sitting, standing, or stooping. The employee frequently lifts light objects, uses tools or equipment requiring a high degree of dexterity, and distinguishes between shades of color.
The work is typically performed in an office, library, computer room, classroom, workroom, and construction area.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position has direct supervision over staff within an assigned department, function, or area.
Job Summary
Manages Purchasing department staff and operations. (60%)
Ensures appropriate and consistent interpretation of and compliance with federal, state, Board of Regents, and other applicable procurement laws, regulations, policies and procedures as well as to support of the policies, mission and strategic plan of the University.
Responsible for the procurement of goods, services, and projects to ensure the University receives maximum value for expenditures.
Performs the administrative and managerial functions necessary to plan, implement, review and control the operations of the Purchasing department to comply and support the policies, mission and strategic plan of the University
Oversees the competitive bid processes (RFQ, RFI, and RFP)
Manages/executes purchases within delegated authority and guidelines, including high dollar value and/or highly complex purchases
Reviews purchase requisitions and authorizes procurement contracts, purchase orders, and other procurement related documents
Reviews university contracts and oversees annual contract renewals and amendments
Completes and submits reports to Georgia Department of Administrative Services, Board of Regents, Georgia Department of Audits, and other internal and external entities as required.
Coordinates projects for items and services
Reviews and updates purchasing policies and P-Card policies.
Controls department spending to maintain budget.
Manages P-Card Program (20%)
Develops and facilitates P-Card Training programs
Monitors P-Card activity, compliance with policies and procedures and usage patterns, investigates unusual patterns, and analyzes expenditures
Creates, modifies, suspends, and/or cancels cardholder accounts as needed
Performs annual P-Card self-assessment as required by DOAS
Administers Public Works Contracts (15%)
Oversees the competitive bid process as bid officer.
Issues Public Works contracts, notices of intent, notices to proceed
Ensures timely processing of Pay Requests
Performs other duties as assigned. (5%)
Required Qualifications
Bachelor¿s degree in a related area or an equivalent combination of education, training, and experience.
Three or more years of related experience.
Required Documents to Attach
Resume
Cover Letter
Knowledge, Skills, & Abilities
Knowledge of Georgia Procurement Manual.
Knowledge of State of Georgia and University System of Georgia policies and procedures as they relate to purchasing and contracting
Knowledge of accounting and budgeting.
Skill in computer operation.
Skill in interpersonal communications.
Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu .
For technical support, please call the USG Service Desk at 877-251-2644 or support@usg.edu .
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.
Equal Employment Opportunity
Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.
Other Information
SUPERVISORY CONTROLS
The Associate Vice President for Business & Finance/Comptroller assigns work in terms of department goals and objectives. The work is reviewed through meetings, reports, and observation of department activities.
GUIDELINES
Guidelines include Georgia Procurement Manual, BOR Policy Manual, GSW policies and procedures, and USG policies and procedures. These guidelines require judgment, selection, and interpretation in application. This position develops department guidelines.
COMPLEXITY/SCOPE OF WORK
The work consists of related purchasing management duties. Working with a variety of users across campus contributes to the complexity of the position.
The purpose of this position is to provide needed goods and services for the University. Successful performance helps ensure the University is able to obtain goods and services in a timely and cost-effective manner.
CONTACTS
Contacts are typically with VPs, Directors, Deans, Professors, Accounts Payable Supervisor, Materials Management Coordinator, Materials Management Warehouse Supervisor, representatives from Georgia Department of Administrative Services, representatives of USG Office of Facilities, suppliers, vendors, architects, engineers, and contractors.
Contacts are typically to give or exchange information; to provide services; and to resolve problems.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table and intermittently sitting, standing, or stooping. The employee frequently lifts light objects, uses tools or equipment requiring a high degree of dexterity, and distinguishes between shades of color.
The work is typically performed in an office, library, computer room, classroom, workroom, and construction area.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
This position has direct supervision over staff within an assigned department, function, or area.