What are the responsibilities and job description for the Budget & Payroll Analyst position at Georgia Southwestern State University?
This position is responsible for ensuring accurate and timely management of financial, payroll, and budget data within the university¿s ERP systems. This role supports essential budget and accounting operations, payroll functions, audit preparation, and institutional reporting. The analyst collaborates cross-functionally with Finance, Accounting, Budget, HR, and IT teams to uphold data integrity and promote process efficiency.
Responsibilities
Payroll & Benefits Financial Operations (25%)
Process additional compensation types (e.g., faculty overloads, student stipends, summer contracts, dual enrollment disbursements).
Maintain employee compensation records and oversee deductions, including multi-state tax compliance and reporting.
Manage payroll journal entries and compensation job data; assist in financial forecasting related to time and labor.
Timekeeping & Leave Financial Administration (25%)
Administer timecard configurations and monitor compensatory and absence balances in ERP systems.
Enter financial forecasts for leave programs (e.g., FMLA) and process TRS sick leave refunds and shared sick leave requests.
Serve as Time Clock Administrator, resolving system issues in coordination with IT and supporting OneUSG Connect end-users.
Student & Employee Financial Processing (15%)
Process and verify Federal Work Study compensation files and Tuition Assistance Program (TAP) award reports.
Support tax processing and documentation for international student scholarships in compliance with IRS regulations.
Oversee financial accounting for dual appointments involving employees.
Accounting & Reporting Support (15%)
Assist in preparing reconciliations, audit documentation, billing, and compliance reports.
Provide financial data analysis to support both internal controls and external reporting obligations.
ERP & Budget Support (15%)
Support Budget Office with general institutional budget inquiries and reporting.
Support ERP system upgrades and implementations, focusing on Accounting and HR modules¿contributing to testing, configuration, and rollout.
Performs a variety of related duties (5%)
Required Qualifications
Knowledge and level of competency commonly associated with the completion of a bachelor¿s degree in Accounting, Finance, Business Administration, Human Resources , or a related field. Minimum of 2 years of progressively responsible experience in financial operations, payroll processing, budgets, or accounting.
Preferred Qualifications
Experience working within enterprise resource planning (ERP) systems such as PeopleSoft , Banner, OneUSG Connect , Workday . Experience in higher education, government, or large public institutions. Participation in ERP upgrades or system implementations involving Finance or HR modules.
3-5 years of progressively responsible experience in financial operations, payroll processing, budgets, or accounting.
Required Documents to Attach
Resume
Cover Letter
Knowledge, Skills, & Abilities
Strong knowledge of payroll regulations, accounting principles (GAAP), and internal controls.
Proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, and financial modeling.
Attention to detail and ability to ensure data accuracy and compliance.
Excellent communication skills for cross-department collaboration.
Ability to troubleshoot ERP system issues and support testing or user training.
Knowledge of University System of Georgia policies and procedures.
Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu .
For technical support, please call the USG Service Desk at 877-251-2644 or support@usg.edu .
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.
Equal Employment Opportunity
Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.
Other Information
SUPERVISORY CONTROLS
The Director of Budgets assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.
GUIDELINES
Guidelines include the University System of Georgia Business Procedures Manual, the Human Resources Administrative Practices Manual, relevant state and federal laws, and university policies and procedures. These guidelines require judgment, selection, and interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work consists of varied budget and accounting duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
The purpose of this position is to perform complex budget and accounting duties associated with the university¿s financial operations. Success in this position contributes to the accuracy of the university¿s financial records.
CONTACTS
Contacts are typically with co-workers, other university employees, system employees, and members of the general public.
Contacts are typically to provide services, to give or exchange information, to justify matters, or to resolve problems.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table. The employee occasionally lifts light objects.
The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.
Responsibilities
Payroll & Benefits Financial Operations (25%)
Process additional compensation types (e.g., faculty overloads, student stipends, summer contracts, dual enrollment disbursements).
Maintain employee compensation records and oversee deductions, including multi-state tax compliance and reporting.
Manage payroll journal entries and compensation job data; assist in financial forecasting related to time and labor.
Timekeeping & Leave Financial Administration (25%)
Administer timecard configurations and monitor compensatory and absence balances in ERP systems.
Enter financial forecasts for leave programs (e.g., FMLA) and process TRS sick leave refunds and shared sick leave requests.
Serve as Time Clock Administrator, resolving system issues in coordination with IT and supporting OneUSG Connect end-users.
Student & Employee Financial Processing (15%)
Process and verify Federal Work Study compensation files and Tuition Assistance Program (TAP) award reports.
Support tax processing and documentation for international student scholarships in compliance with IRS regulations.
Oversee financial accounting for dual appointments involving employees.
Accounting & Reporting Support (15%)
Assist in preparing reconciliations, audit documentation, billing, and compliance reports.
Provide financial data analysis to support both internal controls and external reporting obligations.
ERP & Budget Support (15%)
Support Budget Office with general institutional budget inquiries and reporting.
Support ERP system upgrades and implementations, focusing on Accounting and HR modules¿contributing to testing, configuration, and rollout.
Performs a variety of related duties (5%)
Required Qualifications
Knowledge and level of competency commonly associated with the completion of a bachelor¿s degree in Accounting, Finance, Business Administration, Human Resources , or a related field. Minimum of 2 years of progressively responsible experience in financial operations, payroll processing, budgets, or accounting.
Preferred Qualifications
Experience working within enterprise resource planning (ERP) systems such as PeopleSoft , Banner, OneUSG Connect , Workday . Experience in higher education, government, or large public institutions. Participation in ERP upgrades or system implementations involving Finance or HR modules.
3-5 years of progressively responsible experience in financial operations, payroll processing, budgets, or accounting.
Required Documents to Attach
Resume
Cover Letter
Knowledge, Skills, & Abilities
Strong knowledge of payroll regulations, accounting principles (GAAP), and internal controls.
Proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, and financial modeling.
Attention to detail and ability to ensure data accuracy and compliance.
Excellent communication skills for cross-department collaboration.
Ability to troubleshoot ERP system issues and support testing or user training.
Knowledge of University System of Georgia policies and procedures.
Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu .
For technical support, please call the USG Service Desk at 877-251-2644 or support@usg.edu .
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.
Equal Employment Opportunity
Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.
Other Information
SUPERVISORY CONTROLS
The Director of Budgets assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.
GUIDELINES
Guidelines include the University System of Georgia Business Procedures Manual, the Human Resources Administrative Practices Manual, relevant state and federal laws, and university policies and procedures. These guidelines require judgment, selection, and interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work consists of varied budget and accounting duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
The purpose of this position is to perform complex budget and accounting duties associated with the university¿s financial operations. Success in this position contributes to the accuracy of the university¿s financial records.
CONTACTS
Contacts are typically with co-workers, other university employees, system employees, and members of the general public.
Contacts are typically to provide services, to give or exchange information, to justify matters, or to resolve problems.
PHYSICAL DEMANDS/ WORK ENVIRONMENT
The work is typically performed while sitting at a desk or table. The employee occasionally lifts light objects.
The work is typically performed in an office.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None.