What are the responsibilities and job description for the Alumni and Donor Relations Assistant position at Georgia Southwestern State University?
P rovides essential administrative and project support to the Office of Alumni Affairs and GSW Foundation Inc. This role focuses on maintaining the integrity of the alumni and donor database, assisting with alumni and donor communications, and supporting the planning and execution of departmental events. The ideal candidate is a detail-oriented professional capable of managing multiple priorities.
Responsibilities
Essential Duties and Responsibilities Administrative Support: Assist with alumni and donor acknowledgment processes, including drafting and mailing personalized thank-you letters. Manage calendars and schedule meetings. Communications: Assist in preparing materials for meetings and presentations. Help create social media posts highlighting outstanding alumni, engagement events, travel opportunities, and other timely information. Database Management: Perform data entry and maintain accurate constituent records (alumni, parents, donors and friends) in the donor database. Event Coordination: Provide logistical support for internal and external events, such as alumni engagement opportunities, donor receptions, board meetings, and homecoming activities. Assist with event flyers, marketing, guest lists, RSVP tracking, and on-site event setup/take-down.
Required Qualifications
Education: High school diploma or equivalent required; Bachelor¿s degree preferred. Software Proficiency: Advanced proficiency in the Microsoft Office Suite. Experience with Canva considered a plus. Communication: Excellent oral and written communication skills with a strong focus on professional etiquette. Organizational Skills: Demonstrated ability to manage competing priorities with high attention to detail.
Preferred Qualifications
Social Media: Proficiency with Facebook, Instagram and Twitter. Database Experience: Prior experience with Blackbaud Raiser's Edge (NXT preferred) for gift processing and reporting. Sector Experience: Previous experience in a higher education or non-profit fundraising environment. Event Planning: Familiarity with planning and executing small to medium-scale special events.
Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu .
For technical support, please call the USG Service Desk at 877-251-2644 or support@usg.edu .
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.
Equal Employment Opportunity
Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.
Other Information
This is part-time (19 hours per week) position
Responsibilities
Essential Duties and Responsibilities Administrative Support: Assist with alumni and donor acknowledgment processes, including drafting and mailing personalized thank-you letters. Manage calendars and schedule meetings. Communications: Assist in preparing materials for meetings and presentations. Help create social media posts highlighting outstanding alumni, engagement events, travel opportunities, and other timely information. Database Management: Perform data entry and maintain accurate constituent records (alumni, parents, donors and friends) in the donor database. Event Coordination: Provide logistical support for internal and external events, such as alumni engagement opportunities, donor receptions, board meetings, and homecoming activities. Assist with event flyers, marketing, guest lists, RSVP tracking, and on-site event setup/take-down.
Required Qualifications
Education: High school diploma or equivalent required; Bachelor¿s degree preferred. Software Proficiency: Advanced proficiency in the Microsoft Office Suite. Experience with Canva considered a plus. Communication: Excellent oral and written communication skills with a strong focus on professional etiquette. Organizational Skills: Demonstrated ability to manage competing priorities with high attention to detail.
Preferred Qualifications
Social Media: Proficiency with Facebook, Instagram and Twitter. Database Experience: Prior experience with Blackbaud Raiser's Edge (NXT preferred) for gift processing and reporting. Sector Experience: Previous experience in a higher education or non-profit fundraising environment. Event Planning: Familiarity with planning and executing small to medium-scale special events.
Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at 229-931-2000 or by email at hr@gsw.edu .
For technical support, please call the USG Service Desk at 877-251-2644 or support@usg.edu .
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with Georgia Southwestern State University, as determined by Georgia Southwestern State University in its sole discretion, confirmation of the credentials and employment history reflected in application materials and, if applicable, a satisfactory credit check and drug screen.
Equal Employment Opportunity
Georgia Southwestern State University is an equal opportunity employer. As such, the University takes affirmative action to preclude discrimination in recruiting, transferring, training and terminating of employees because of race, color, creed, age, sex, national origin, veterans status, disability or any other reason in accordance with applicable state and federal statutes, executive orders and other regulations which prohibit discriminatory employment practices.
Other Information
This is part-time (19 hours per week) position