Project Manager - Fab Services

Our Opportunity

GPJ is hiring a Project Manager, Fabrication Services to join our growing team.

This role is on-site, requiring you to report to our Nashville or Las Vegas office location a minimum of 5 days per week.

Your Role

As part of your role in Fabrication, you estimate specific aspects of our services. This includes calculating the time needed for fabrication producers, floor planning, project management tasks like inventory management and creating checklists, onsite supervision, and supervisor travel. You also estimate warehouse inspections, both outbound and inbound as needed, along with managing logistics and trucking. Additionally, you estimate fabrication services time and rental costs, collaborating with our fabrication estimating team.

You make sure supervisor packets are accurately completed in collaboration with Integrated Production (IP). This involves compiling floor plans, setup drawings, checklists, installation timelines, and copies of services and labor orders. In key meetings, you take detailed notes and track action items. You also assist in creating basic timelines and deadlines to keep projects on track.

Throughout the life of a project, you meticulously track estimates prepared versus actual job costs, ensuring accurate cost reconciliation. When a project nears completion, you assist in the closeout process, ensuring all loose ends are tied up and budgets are reconciled.

You support supervision management by ensuring supervisors are assigned appropriately and handle travel bookings for both the supervisor team and other fabrication team members as needed. You also approve time for supervisors while they're onsite. Additionally, you assist with project-related research as required, helping to ensure we have all the necessary information to execute projects successfully.

Your Skills

Project Launch & Resource Management

• Attend and capture notes and next steps for Project kickoff meetings in support of Fab & Estimating deliverables
• Populate and utilize project communications templates throughout the project
• Validate job activities are correct in Deltek
• Assist with creating installation timelines
• Prep work in partnership with PM /Engineering to hand off to IP (boots on the ground)
• May attend key meetings and assist with capturing notes & actions (various)
• Collaborate with Integrated Production on Supervisor packets. Book and schedule supervisor travel and working with the Supervision Manager on scheduling supervisors

Estimating

• Own and create estimates for specific parts of event (with support from others)
• Assist with validating price quote prior to submission for approval
• Check Fab Services checklist against budgets provided to ensure holistic inclusion of all Fab Services items
• Estimate Supervision Labor (ie. 2 supervisors x 8 hours)
• Manage multiple small, overlapping projects and ensure timely delivery according to negotiated deadlines.
• Estimating floor plans and printing them for the supervisor.

Procurement (for Services)

• Obtain input from SME or Manager depending on category
• Ensure Logistics PO’s are accurately reflected in job cost

Management, Delivery, Deployment

• Attend key meetings and assist with capturing notes and actions (various).
• Maintain / update work in progress file, supervisor packets, and other key event documents
• Support logistics in scheduling trucking for assigned projects

Project Reconciliation & Closing

• Assist with additional editing / formatting of key documents.
• Assist with collecting / compiling final project data and documents.
• Assist with reconciliation and records archive..
• Participate in close / lessons learned meetings and post-event recap.

General Skills

• Understands basic math and simple budget concepts; Contributes to but does not own budget / estimates or timelines.
• Ability to learn new programs and applications quickly. Including: JD Edwards, DelTek, Smartsheet, and Cognos.
• Ability to understand on-site methodology, practices and requirements, as well as show and venue rules and regulations (if applicable)
• Building initial understanding of end-to-end GPJ Event Production and project processes

Your Competencies

Prioritization / Organization: - Properly allocate time and resources so that jobs are completed within a defined timeframe; establishing a reasonable timeline for completion when no concrete date is given and clearly communicate that to the parties involved.

Solution Oriented: Fabrication- Even with tight project budget management practices, you focus on the desired outcome and are ready with multiple solutions in order to reach the end goal.

Thoroughness: Fabrication- Ensure your work (and if applicable, the work of others) is complete and accurate. You can spot when details were overlooked, and take the initiative to complete the project, following up to ensure agreements / commitments are on track or have been fulfilled. When details are ambiguous, you ask questions to confirm you understand the expectations. Team members can easily follow your work, understand where you left off, and what comes next. You are prepared and organized for meetings and presentations.

Urgency- Decisive, responsive, and fast acting you achieve goals quickly both when working on your own and in collaboration with others. You demonstrate adaptability and agility when making on-the-spot decisions never sacrificing quality or work interactions. Cool under pressure. For the sake of time, you are able to eliminate unnecessary steps and use network resources to aid in project completion.

Foster Innovation- Drive, develop, or support new and improved methods, products, procedures or technologies. Devise new approaches to make improvements or solve problems. You constantly challenge yourself to come up with ideas that are on strategy, innovative, and transformative, and authentic to the client’s brand.

Your Experience

Experience & Education

• 1-2 years of experience, industry related preferred
• 4 Year College Degree; preferred in Marketing/Advertising/Event Management/Business Administration, Hospitality, Communications, or related field

Travel & Mobility

• Ability to perform limited/some travel
• Ability to work irregular hours in addition to normal business hours, to include nights, weekends and holidays as needed

Your Impact

In your role, you will have influence and responsibility over:

• Project Launch & Resource Management
• Estimating
• Management, Delivery & Deployment
• Change Order Management, Financial Reconciliation & Closing

Who We Are

GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies.

You read that “employee-owned” part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more “accruing” time off), our employer matching 401(k) plan (no vesting period), and our low contribution healthcare option. But we are getting ahead of ourselves here, let’s talk about this exciting opportunity first and we can fill you in on our perks & benefits later.

GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.