Administrative Assistant

George L. Wilson & Co., the tri-state's number one source for high quality construction equipment and supplies is currently looking for an Administrative Assistant in our Bridgeport, WV office. We have been serving the construction industry in Western PA and West Virginia since 1969.

TITLE: Administrative Assistant

OVERVIEW: Administrative Assistant will assist management in secretarial duties. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Duties & Responsibilities

• Enter purchase orders into a computer from sales tickets or schedules
• Maintain filing system
• Manage paperwork accordingly
• Cross check received orders against purchase orders
• Be able to reconcile invoices against purchase orders
• Assisting with billing from our Corporate Accounting Dept
• Any other duties assigned by Manager
• Maintain timecard in ADP
• Answering telephone & directing calls to the appropriate department
• Generating reports for inventory, stock
• Book hotel rooms for glass work employees overnight stays
• Print off Glass works packing slips and distribute for receiving
• Receive material into FACTS and matching Invoices preparing for Pittsburgh office for
  
  

payment

• Reviewing open orders, distribute reports to rebar, construction, glassworks, and doors
• Collecting these reports back from the individuals and scanning them back up to
  
  

Accounting

• Running reports on open Purchase Orders, doing research on why they are still open
  
  

(giving a reason why)

• Review Vendor Statements, have credits applied to open invoices, any outstanding
  
  

invoices find out why and how to get them resolved.

• Taking pictures of any damaged goods or in need of return, contacting vendors for
  
  

RMA's or missing "goods" following these items throughout the return process and

receiving the correct, new item, or credit for the item.

• Update pricing on items as they change, create codes on vendor items as they are
  
  

ordered, adjust as discrepancies are found in stock.

• Place Purchase orders for Door Sales, PO's for Glass, lace warehouse orders for
  
  

warehouse use.

• Compare pricing between vendors, also taking into consideration timeframe and
  
  

shipping costs to get material needed in a cost effective and timely manner.

• Answer Glassworks' Customers' calls to help manage any ticket questions or accept
  
  

payments from them while Sr. Glazier is out on jobs throughout the day. Assist Sr.

Glazier with sending out or trying to get Glass Cliental credit applications to establish

credit with us for future work.

• Glass inventory, vendor list, and getting Glass B&O taxes caught up to date along
  
  

Glass Contractors License to be able to work in the municipalities paid to date.

• Supporting all Door and Glass Employees
• Making sure all documentation that comes out of the Department is held to company
  
  

standards and has the correct information it needs to help track and document all

orders

• Having the willingness to grow and develop in the role with the understanding the it
  
  

may change when necessary to support the business

• Help with inventory on a yearly basis
  
  

Competencies

• Experience in Microsoft Word and Excel
• Exceptional organizational skill
• Good time management
• Previous experience of construction products helpful but not necessary
• Professional demeanor
  
  

REPORTS TO: Door Manager

HOURS: F/T Monday -- Friday 7:00 am -- 4:00 pm OR P/T (hours to be determined)

DEGREE: High school diploma

This is a Monday - Friday shift from 7:00 am - 4 pm with lunch and breaks given accordingly. This is a 40 hour work week.

It is located in our Bridgeport, WV office. If nterested in hearing more, please contact Dayna

Phillips at our website or 412.952.6881 to discuss position and interview process. EEOC