Bid Desk & Purchasing Coordinator - Geosynthetics & Construction Materials

About GeoProducts

GeoProducts is a growing specialty distributor serving contractors, developers, municipalities, utilities, sitework companies, and infrastructure customers across Virginia and the Mid-Atlantic.

We supply geosynthetics, erosion and sediment control products, stormwater materials, drainage products, HDPE pipe, jobsite supplies, and related construction materials.

GeoProducts has built a strong brand and reputation in the market by being responsive, reliable, knowledgeable, and easy to do business with. Our customers trust us because we understand the job, move quickly, solve problems, and do what we say we are going to do.

We are growing quickly and are looking for talented people who want to grow with us.

Position Overview

GeoProducts is seeking an organized, proactive Bid Desk & Purchasing Coordinator to find project opportunities, track upcoming bids, coordinate vendor pricing, support purchasing, and help manage the flow of materials from quote to delivery. This person feeds the top of our pipeline and helps make sure we buy the right materials at the right price and time.

You will monitor federal, state, and local procurement portals, DOT lettings, civil plan rooms, commercial project databases, and customer bid invites to surface the opportunities where GeoProducts can supply materials — then coordinate the vendor pricing and purchasing behind them.

This is not a passive administrative role. This person helps create the opportunity pipeline.

This role can be fully remote, hybrid, or based out of our Kilmarnock, VA office — we care more about finding the right person than where they sit.

This role is also a natural launch point: as GeoProducts grows, the right person will have room to take on broader purchasing, estimating, and sales-support responsibilities over time.

Responsibilities

As the Bid Desk & Purchasing Coordinator, you will:

• Monitor public-sector sources for relevant opportunities — federal contract opportunities on SAM.gov, Virginia’s eVA portal, VDOT and other state DOT lettings (via BidX / Bid Express), QuestCDN and other civil plan rooms, and municipal procurement portals such as DemandStar, BidNet, PlanetBids, and Bonfire.

• Monitor commercial and private sources — project databases such as Dodge, ConstructConnect, BuildingConnected, PlanHub, and The Blue Book, plus GC bid invites and direct customer bid notices.

• Track bid dates, letting dates, addenda, planholder lists, awarded projects, and which contractors are bidding.

• Review plans, specs, and bid documents to spot where GeoProducts can supply materials, and flag those opportunities to leadership and the sales team.

• Own the bid calendar and opportunity tracker — what is coming up, what is due, what has been quoted, and what has been awarded.

• Coordinate with vendors on pricing, availability, lead times, freight, submittals, and product recommendations.

• Create and manage purchase orders, confirm vendor pricing, and track inbound materials so product arrives when it is needed.

• Compare vendor pricing, lead times, freight, and product options to protect margin and buy smart.

• Maintain vendor price lists, submittals, and purchasing records.

• Support inventory and delivery planning with operations.

• Help leadership with bid tracking, vendor comparisons, purchasing analysis, and pipeline reporting.

• Build a smoother, more scalable process for finding, tracking, buying, and following up on opportunities.

Qualifications

Preferred qualifications include:

• 2 years in bid coordination, purchasing, procurement, construction administration, or project / estimating support.

• Experience in construction supply, civil infrastructure, waterworks, stormwater, erosion control, geosynthetics, industrial distribution, building materials, or sitework is strongly preferred.

• Familiarity with construction bid and procurement platforms — such as SAM.gov, eVA, VDOT / BidX, QuestCDN, Dodge, ConstructConnect, BuildingConnected, PlanHub, The Blue Book, DemandStar, BidNet, PlanetBids, or Bonfire — is a major plus.

• Experience with vendors, purchase orders, pricing requests, lead times, freight quotes, and procurement workflows.

• Able to read plans, specs, addenda, bid tabs, and planholder lists.

• Strong computer skills: Excel, Outlook, PDFs, bid platforms, CRM tools, and internal order systems.

• Highly organized — able to manage many bid dates, vendor requests, and purchase orders at once.

• Strong attention to detail, especially around dates, quantities, pricing, lead times, and order accuracy.

• Comfortable communicating with vendors, contractors, estimators, salespeople, and internal operations teams.

• Self-motivated, reliable, and deadline-driven in a fast-paced environment.

Ideal Candidate

The right person for this role is someone who:

• Is organized, proactive, and comfortable working in spreadsheets, bid platforms, PDFs, and project-tracking tools.

• Enjoys researching opportunities and tracking project activity.

• Likes the mechanics of vendor pricing, purchasing, and lead times.

• Understands that bid deadlines, addenda, and follow-up dates cannot be missed.

• Takes ownership of the opportunity tracker and purchasing follow-up.

• Can spot a real opportunity and get it in front of the team quickly.

• Wants to help build a more organized, scalable sales-support process.

• Wants to be part of a growing company where strong performance is noticed.

Compensation

This is a base salary plus performance bonus role, with compensation based on experience, bid-tracking ability, purchasing experience, organizational skills, and overall fit.

For the right person, GeoProducts is prepared to build a competitive package that rewards performance and long-term growth.

Benefits

GeoProducts offers a competitive benefits package, which may include:

• Health insurance

• Paid time off

• Retirement plan eligibility

• Company-paid tools and technology

• Training and product education

• Career advancement opportunities

• Performance-based compensation growth

Why Join GeoProducts?

GeoProducts has a strong reputation in the market and a brand customers know and trust. We are known for being responsive, practical, knowledgeable, and willing to go the extra mile to help customers get the job done.

This is not a rigid corporate role where decisions move slowly. GeoProducts is a nimble, entrepreneurial business where the right person can make a real impact by helping the company find opportunities, buy smarter, and keep the pipeline full.

If you are organized, proactive, detail-oriented, and want to play a key role in supporting a growing construction materials business, we would like to talk.

Equal Opportunity Employer

GeoProducts is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status.