What are the responsibilities and job description for the Executive Administrative Assistant position at GEODIS?
Executive Administrative Assistant
Who We Are:
GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third-party logistics provider (3PL), we power A Better Way to Deliver for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities.
Your role on the team: (job description)
- Maintains executive management team members' calendars and schedules
- Prepares and issues communication pieces on behalf of executive management team members
- Assists with preparation of PowerPoint presentations
- Schedules travel arrangements
- Manages contract process including coordination of Company signatures, electronic and original record-keeping, dispersal to appropriate parties, and follow-up on external signatures
- Edits, compiles, and distributes quarterly packages to Board of Directors in advance of board meetings
- Prepares and records expense reports for executive management team members on a timely basis
- Ensures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintained
- Coordinates meetings as needed to include communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as needed
- Ensures an adequate level of drinks and supplies are maintained in the break room and meeting rooms as assigned
- Provides additional administrative support to others or with other tasks as assigned
- Files as needed
- Provides back up relief to the Receptionist as needed
What you need: (requirements)
- Minimum 2-3 years experience supporting executive leadership in an administrative capacity
- PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint
Bonus if you have: (Preferred requirements)
- Excellent written and verbal communication skills and organizational skills
- Ability to type 65 WPM
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manual
- High attention to detail
- Ability to anticipate needs
- High sense of urgency
What you gain from joining our team: (benefits)
- Access wages early with the Rain financial wellness app.
- Free telemedical access to doctors and therapists through FirstStop Health available first day of employment!
- Health, dental, and vision insurance after 30 days of employment
- 401k match
- Paid maternity and paternity leave
- Access to career development, employee resource groups, and mentorship programs
- Employee discounts
- Access to employee perks like fitness class discounts and free access to a relaxation and meditation app
- Free financial wellness programs
- Daycare discount program
- Opportunities to volunteer and give back to your community
- more!
Join our Team!
- Visit our website at workatGEODIS.com and chat with our virtual recruiter, Sophie, to fast-track your way to an interview.
OR
- Text DELIVER to 88300 to Apply1