Studio Coordinator (Temporary - 6 month)

Your Role

Gensler's Chicago office is seeking a Temporary Studio Coordinator. This position will support Principals, Studio Leaders, and all members of the team as required. This Temporary position is to provide coverage through January, with the potential for a full-time opportunity based on business needs. The role is fully in-office.

What You Will Do

• Maintain Principal's and Studio Leaders' calendar

• Maintain and support relationships with clients and prospective clients

• Assist with marketing efforts as needed (e.g. supporting responses to RFPs)

• Generate, compose, proof, format, and issue business correspondence as appropriate

• Type and file project correspondence and meeting notes for team members

• Meeting coordination with Office Services Coordinator including setting up for meeting/presentation room, assisting with ordering lunch for team/client, coordinating overnight client stays, organizing client entertainment, etc.

• Organize project files and spreadsheets relating to correspondence with the clients and consultants

• Provide backup to other studio coordinators as needed

• Provide backup to the receptionist as needed

• Responsible for making travel reservations for studio members and coordinating through the Firmwide Travel agency as required or other resources as designated by Gensler

• Organize and attend weekly studio leadership meeting

• Maintain professional credentials for the Principals in the studio

• Complete other tasks as required or needed including but not limited to various public relations compositions and mailings, opening and distributing mail and other incoming packages for the Studio Leaders; stamping or preparation and mailing of outgoing mail and overnight packages

• Coordinate dead filing as needed for the project files

• Manage the studio PTO calendar

• Work with studio staff members to help complete expense reports and timesheets on time

• Collect studio members' timesheets for the Studio Directors approval

• Complete research projects as needed

• Greet clients for meetings and assist clients over the phone when needed

• Organize monthly studio meetings

• Encourage studio morale by organizing occasional in-studio happy hours

• Update marketing reports every week

• Update staffing reports every week

• Miscellaneous tasks requested or designated by Studio Principals, any Studio Leader, or team member of Gensler

Your Qualifications

• Minimum 5 years experience in a professional administrative position

• A/E/C industry experience is a plus

• Must show ability to problem solve, both individually and as part of a project team

• Must type a minimum of 65 wpm

• High School degree with appropriate experience or Business School Certificate or College Diploma

• High Level of proficiency with Microsoft Products, Word, Excel, PowerPoint, and also with Adobe Products such as In-Design, Illustrator, and/or Photoshop

• Excellent verbal and communication skills

• Ability to prioritize business responsibilities

• Must be able to communicate clearly and articulately over the phone

• Must be a motivated self-starter

• Positive attitude, willingness to "go the extra mile"

• Ability to work independently with minimal guidance

• Must be available for overtime on an as-needed basis

**The base salary will be estimated between $26 - $32/hour.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler's approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.